"Events Coordinator"

Events Coordinator

R0010025

Tampa

Position Details

The College of Arts and Letters at the University of Tampa is searching for an Events Coordinator. This is a full-time instructional staff position that reports into the Dean of the College.

The Event Coordinator will be responsible for planning, organizing, and executing all logistics related to College events, including concert series. This role involves scheduling faculty and guest artist events, managing venues, coordinating rehearsals, arranging dinners, handling contracts, and managing travel arrangements, creating and executing publicity plans. The coordinator will also work closely with facilities and media services to ensure successful event setups. The position will oversee the master calendar, be responsible for the event-related publications, programs and online calendars, and coordinating between departments to ensure the most effective use of venues and funds. The position will manage donor and sponsor inquiries and track attendance at events to cultivate new relations and community connections. The coordinator will also teach eight credit hours annually in their discipline.

Qualifications:
MA in Event Management, Public Relations, Arts Administration, or one of the disciplines in the College of Arts and Letters.
Experience in event planning, preferably in the arts or entertainment industry.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and event management software.
Ability to work flexible hours, including evenings and weekends as required.
Knowledge of travel booking and international travel processes is a plus.

Contribute to a work environment that encourages knowledge of, respect for and development of skills to encourage those of other cultures and backgrounds.

Competencies:
Attention to detail: Ensures accuracy in all aspects of event coordination.
Problem-solving: Addresses issues promptly and effectively.
Time management: Efficiently manages time to meet deadlines and schedules.
Customer service: Provides exceptional service to guest artists, faculty, and stakeholders.
Negotiation skills: Effectively negotiates contracts and agreements.

Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.

Willingness to embrace new technologies and innovative organizational practices.

Working Conditions:
This position will involve working outside of regular business hours to accommodate event schedules.

The University of Tampa offers great benefits to include:
FREE Tuition
Generous paid leave
Wellness initiatives
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short & Long Term Disability Insurance
100% Employer-Funded Employee Assistance Program
Discounted On-Campus Dining Meal Plans
FREE On-Campus Parking
Access to Campus Amenities (pool, library, campus events and more)
Fitness Center
Pet Insurance
Flexible Spending Accounts
And more!

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

To apply, visit https://utampa.wd1.myworkdayjobs.com/en-US/Staff/job/Tampa/Events-Coordinator_R0010025-1.