Events Manager - Division of University Advancement

Job Details

Events Manager - Division of University Advancement

Job ID: 295482

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

The Division of University Advancement represents the philanthropic arm of the University. Units within Advancement include Development, the Foundation, Alumni and Constituent Engagement, Advancement Operations, and Advancement Services.

Job Summary

Responsible for planning, organizing, and executing a wide range of events that support the goals of the assigned college, division, or department. Ensures the seamless coordination of logistics, resources, and staff to deliver high-quality events, fostering a positive experience for students, faculty, staff, and external stakeholders. Plays a key role in elevating the university's profile by delivering well-executed events that support the institution's mission and strategic objectives.

Responsibilities

KEY RESPONSIBILITIES:

1. Leads and oversees the planning, organization, and execution of both internal and external events such as conferences, fundraisers, fairs, ceremonies, and/or receptions
2. Coordinates logistical requirements with necessary support teams and external vendors
3. Manages contracts, invoices, and payment processes according to established guidelines
4. Monitors event schedules and ensures timely processing of requests and notifications
5. Maintains purchasing and budgetary documentation related to event activities
6. Acts as a key resource for clients, staff, and stakeholders during event execution
7. Provides on-site event support, including availability for evening and weekend events as needed
8. Ensures safety and crowd management procedures are in place for all events
9. Oversees and/or assists with event set-up as required
10. May supervise, schedule, and train assigned staff and/or student assistants

Required Qualifications

Educational Requirements
Bachelors degree from an accredited institution of higher education in related field

Other Required Qualifications
Current, valid, and unrestricted drivers license

Required Experience
Three (3) years of related work experience

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Event Management System software experience or similar software a plus
Prior experience with event operations at an institution of higher learning preferred

Proposed Salary

The midpoint of the salary range is $51,600 to $61,900. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Able to adapt to changing priorities and handle dynamic environments
Able to design and implement innovative event concepts and themes that enhance attendee engagement and satisfaction
Able to create visually appealing and effective event layouts and presentations
Capability to think creatively and introduce fresh ideas that contribute to the success and memorability of events
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Understanding of event planning and management principles
Knowledge of logistical coordination, including venue selection, catering, and audiovisual needs
Familiarity with budgeting and financial management related to events
Awareness of safety and emergency procedures for large gatherings
Knowledge of relevant software for event management and registration

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient in negotiating and managing contracts with vendors and suppliers
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, EMS software and systems)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette