"Executive Administrative Assistant AZO"

Position Highlights

The Executive Assistant will provide primary administrative support to the Vice Provost of Arizona Online. They will also provide occasional support to the Arizona Online Directors on other initiatives.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Duties and Responsibilities:

• Manage, coordinate, and work independently to handle the schedules of Arizona Online leadership including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for multiple executives.
• Provide meeting support held by the leadership including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives.

Knowledge, Skills, and Abilities:

• Demonstrated ability to manage and coordinate complex schedules and travel arrangements for executives or senior leadership.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
• Advanced proficiency skills in Microsoft Office applications, including Office 365, Outlook, Word, Excel, and PowerPoint.
• Proven ability to exercise sound judgment, discretion, and tact in interactions with board members, stakeholders, and the public.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience.

Preferred Qualifications

• 5 years related work experience in an administrative support role in the corporate setting.
• Working knowledge of Concur, a bonus.

Compensation & Other Details

FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $28.56-$35.70
Compensation Type: hourly rate
Grade: 8

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: PC2
Job Family: Administrative Support
Job Function: Organizational Administration