"Executive Administrative Assistant"

Posting Details

Position Information

Job Title
Executive Administrative Assistant

Status
Regular

Full Time/Part Time
Full-time

Location
Jamestown Campus

Job Description

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The Executive Administrative Assistant reports to the Vice President, Business and Finance/ CFO and Vice President, College Advancement. The executive administrative assistant provides administrative support of a complex and confidential nature to the Vice President, Business and Finance/ CFO and Vice President, College Advancement. This person works under limited supervision and must exercise initiative and independent judgment in setting priorities and carrying out all assignments. This individual must be able to work effectively with individuals at all levels within the college and also serve as liaison with a wide variety of groups outside the college: students, parents, business and community leaders, board members, elected officials, college presidents and system leadership. These contacts require tact, discretion, diplomacy, and maturity. Excellent public relations skills are a must and projection of a positive image for GTCC is required at all times. A sense of cooperation and teamwork needs to be demonstrated to support the effectiveness of the operations of the President’s Office.

Min Salary
$44,993.26

Mid Salary
$50,617.41 -We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Duties/Functions

Difficult Challenges

Contacts

Students, parents, business and community leaders, board members, elected officials, college presidents and system leadership.

Education Required

Associates Degree in Business Administration, Office Management or related field

Education Preferred

Bachelor’s Degree in Business Administration, Office Management or related field

Experience Required

Five years of recent progressively responsible experience providing administrative support to a manager or executive, including evidence of experience in the following areas:

• Thorough knowledge of office practices, procedures and equipment to include, basic accounting practices to track budget and expenditures
• Proficiency in Microsoft Office products and have experience using word processing, developing spreadsheets, developing presentations, and using database software applications

Experience Preferred

More than 5 years of recent progressively responsible experience providing administrative support to a manager or an executive

• Experience with an enterprise student information system (e.g., Colleague)
• Experience with Element 451 and Boomerang

KSA Required

• Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communications software. Willingness to be continually updated in these skills.
• Ability to work independently with limited supervision.
• Demonstrate initiative in upgrading skills with professional development opportunities.
• Ability to handle paperwork and confidential information with discretion and sensitivity.
• Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
• Ability to work efficiently and calmly under pressure.
• Strong verbal skills and personable manner in dealing with the public in person and on the phone.
• Ability to compose correspondence with correct punctuation and grammar.
• Strong proof-reading skills.
• Ability to communicate effectively both orally and in written form.
• Proficient computer skills.
• Accuracy and attention to detail is a must.

KSA Preferred

• Punctuality and flexibility in time management.
• Neat, professional appearance and attire.
• Maintain confidentiality of information.
• Demonstrate and model the college’s employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.
• Proficient computer skills.
• Ability to organize and maintain files for ready access.
• Must be willing to work flexible schedules as needed.
• Will be in constant contact with public at all times.

Department/Job Specific Requirements

Assist and support emergency cadre as needed.

The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:

• Ethics
• Safety/Shooter on Campus
• Personal Information Protection Training ( PIP )
• Anti-Discrimination/Harassment & Title IX
• Other training may be required as determined applicable.

Physical Demands

Posting Type
Staff

Posting Detail Information

Posting Number
2025-199-REG

Open Date
12/18/2025

Close Date
01/18/2026

Open Until Filled

Documents Needed To Apply

Required Documents
1. Resume
2. Cover Letter
3. Transcripts
Optional Documents
4. Curriculum Vitae
5. Other