"Executive Assistant to the Associate Provost (4702C), Berkeley Space Center - 82986"

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Associate Provost for the Berkeley Space Center leads campus coordination of programs for a proposed, 36-acre innovation center at NASA Ames in the heart of Silicon Valley where academia, private industry and government come together to identify, incubate and launch tomorrow's technological breakthroughs. The project will focus on connecting and leveraging the combined capabilities of governmental and academic research with private industry's innovation, entrepreneurialism and capital in a central location designed to foster collaboration across multiple disciplines including, but not limited to: aerospace, advanced aviation, quantum and high-performance computing, life in extreme physical environments, advanced materials and manufacturing, and other deep technology disciplines.

Position Summary

The Executive Assistant will support the Associate Provost for Berkeley Space Center and her immediate staff.

Application Review Date

The First Review Date for this job is: 12/23/2025.

Responsibilities

Oversees and ensures the daily administrative operations run smoothly for the executive's office. This includes strategic planning and coordination of multiple calendars, managing an office, and organizing administrative tasks related to clients and teamwork with fellow executive assistants across UC Berkeley and with partner institutions.

• Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
• Implements related business processes as needed, under the executive's direction.
• Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency.
• Investigates issues and problems; drafts and prepares responses to urgent requests, and prepares responses to urgent divisional requests on behalf of the executive.
• Identifies and prioritizes responses.
• Responds to inquiries from faculty, staff, students and the public on behalf of the department(s) regarding organization operations, policies and procedures.
• Manages complex calendars, including scheduling meetings, travel and events for the Associate Provosts and their senior staff members.
• Coordinates logistics for meetings and strategic events and manages the related administrative tasks, such as reimbursement and reporting.
• Briefs executives on deadlines and the status of pending issues.
• Prepares confidential reports for senior staff, systemwide and other officials.
• Researches, compiles, and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the executive.
• Organizes ad hoc committees appointed by the executives on a broad range of issues.
• Provides support for visitors and guests of the Associate Provosts.
• Provides operational support for hosting visiting delegations and potential funders and collaborators from government, academia, industry, and private organizations.
• Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy.
• Develops and maintains professional relationships with peers to facilitate collaboration.
• Handles the details of a variety of university administrative matters on behalf of the executive.
• Perform administrative duties such as expense reports, invoice processing, and maintaining contact databases.

Required Qualifications

• Solid analytical/problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation, ability to handle high-stress scenarios calmly, and maintain professionalism.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
• Ability to multi-task and prioritize within demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification; able to identify an issue and offer potential solutions.
• Familiarity with Google and Microsoft Suites.
• Able to maintain professional and collaborative relationships with colleagues, to partner effectively at multiple levels of the organization.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Familiarity with and/or can quickly learn the organization's processes, protocols and procedures (deep knowledge and understanding of UCB structures and processes).
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of and/or can quickly learn common organization-specific and other computer application programs.
• Familiarity with Salesforce.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $85,438.45 (Step 5) - $100,091.20 (Step 13). The full range for this classification is $78,930.91 (Step 1) - $126,961.76 (Step 25).

This is an exempt monthly-paid position.

How to Apply

To apply, please submit your resume and cover letter.