"Executive Assistant I (College of Education)"

Job Description Summary:

The search will remain open until the position has been filled. First consideration will be given to applications received by January 2, 2026. Applications received after January 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

POSITION SUMMARY:

Serve as executive assistant to the Dean, providing critical administrative support. Perform private administrative duties of a complex and responsible nature.

Duties and Responsibilities:

KEY DUTIES AND RESPONSIBILITIES:

• Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college.
• Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets.
• Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours.
• Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean.
• Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President's or Dean's time, allowing him/her to focus on broader and more critical issues.
• Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed.
• Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help.

OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required. This position requires availability to work a flexible schedule.

LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, spreadsheet, database management and scheduling software; dictaphone/tape recorder; fax and copying machines; calculator.

Posting Number: SF02110
Position Type: Professional Staff
Union: Non-Union Non-Classified Staff
Pay Grade Level: Grade Level: 7
Pay Grade Range: Anticipated Hiring Salary Range: $59,000 - $65,000
Department: COEDU Dean's Office
Posting Date: 12/18/2025