"Executive Assistant I"

This position performs complex support duties for administrators with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings, appointments and events; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; organizing college visits for VIPs and special guests; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position serves as front-line point of contact for the Micron Student Center and the Engineering Advancement team.

Duties may include:

• Administrative and operational support: Maintaining calendars, databases, confidential records and systems; Providing administrative and logistical support; Coordinating office operations and administrative functions; may monitor staff work activities; Providing support for financial and/or personnel processes
• Project and initiative support: Distributing agendas, take notes, compile and distribute material, document task assignments; Developing and maintaining positive liaison relationships with internal and external stakeholders including boards, committees and/or councils which the administrator participates in, leads and/or sponsors; Supporting the strategic planning process
• Information gathering and reporting: Reviewing and screening incoming/outgoing correspondence and phone calls, referring as needed; Researching and compiling information for communications such as talking points, speech scripts, responses to correspondence and presentations; Coordinating a collection of data and materials for reports, records, and other administrative documents; Other duties as assigned

About University of Idaho: Since 1889, the University of Idaho has provided motivated students with a transformative higher education experience that prepares them to solve real-world problems and achieve success in their lives and careers. Beginning with our beautiful residential campus in Moscow, the university’s reach extends throughout Idaho, serving over 12,000 students with educational centers in Coeur d’Alene, Boise and Idaho Falls, a research and extension center in Twin Falls, plus Extension offices in 42 counties. One of the nation’s land-grant research universities, U of I is a noted national leader in student-centered learning and interdisciplinary research that promotes public service. Our work serves businesses and communities, advancing the pursuit of diversity, citizenship and global outreach.