"Executive Assistant I"

Job Details

Job Title
Executive Assistant I
Agency
Tarleton State University
Department
Office of The President
Proposed Minimum Salary
Commensurate
Job Location
Stephenville, Texas
Job Type
Staff
Job Description
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Executive Assistant in the Office of the President. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.
At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.
No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.
The Opportunity: The Executive Assistant I provides comprehensive, high-level administrative and operational support within the Office of the President. This role is responsible for performing a wide range of duties in support of the Office of the President and Division of University Strategy.
This role requires exceptional time-management skills, attention to detail, professionalism, and skill in assessing priorities, focusing on high-impact tasks, and adapting quickly to changing needs to ensure timely, effective outcomes. Serves as Campus Security Authority (CSA).
Position is in-office located in Stephenville, Texas with work hours of Monday to Friday from 8AM to 5PM or as work requirements indicate which may include occasional afterhours, evenings, and weekends.
Key Responsibilities:
Confidentiality and Discretion

• Ensure all matters are executed with the highest confidentiality and professionalism, exercising sound judgment in managing sensitive information.

Operational and Financial Support

• Serve as backup to the Executive Assistant to the President when needed and provide collaborative support across the executive leadership team.
• Supervise student workers, including scheduling, task coordination, and daily oversight. Manage student worker hiring and onboarding processes.
• Process payments, contracts, invoices, monthly bills, and expense reports in compliance with institutional policies.
• Reconcile accounts, monitor expenditures, and maintain accurate fiscal records to support effective financial oversight and reporting.
• Manage purchasing activities for the executive office, including procuring supplies and services and tracking inventory.
• Process account maintenance documentation and related financial records as needed.

Project Coordination

• Manage and prioritize executive communications, including oversight of shared email inboxes, incoming correspondence, and document tracking to ensure timely routing and response.
• Prepare, review, and format official communications and materials requiring the President’s review and signature, ensuring accuracy and adherence to established standards.
• Track institutional memberships, memoranda of understanding, press releases pending approval, and other executive action items.
• Maintain calendars and planning tools to support coordination across leadership.

Minimum Qualifications
Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organizational skills.

Compensation & Benefits
Salary: Commensurate with experience
Salary Range: The target base annual salary range is $44,000 up to $55,550.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.
We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure: During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.