"Executive Assistant - Office of the President"

Executive Assistant - Office of the President

The Opportunity:

The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University's mission.

Key Responsibilities

• Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials.
• Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities.
• Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making.

Ideal Candidate Profile

• Highly organized and detail-oriented, with exceptional communication and interpersonal skills.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• Skilled in building collaborative relationships and navigating complex organizational structures.
• Exercises discretion and maintains confidentiality in all aspects of the role.
• Proactive, resourceful, and capable of working independently while supporting executive leadership.

Additional Information:

This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement.

Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements.
• Experience in a high-level administrative, executive assistant, or executive secretary role.
• Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail.
• Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information.
• Proven organizational skills within a complex office environment.
• Demonstrated ability to work as a part of a team.
• Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint.
• Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations.

Preferred Qualifications:

• Executive level administrative support experience in higher education.
• Demonstrated knowledge of Washington State University operations, policies, and procedures.

Area/College: Presidential Units

Department Name: Office of the President

Location: Pullman, Washington 99164

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1. Resume
2. Cover Letter

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.