Executive Assistant (s50d)

Executive Assistant (s50d)

Office of the Vice Chancellor

Perth, Western Australia

Permanent Full Time

Date posted: 15/5/2026

• Full time, Continuing | Join in a supportive, and collaborative team
• Competitive remuneration package + 17% super and generous leave entitlements
• Ranked in the top 1% of universities worldwide (ARWU 2025)

Job Reference: 1612296

Guiding Curtin’s future through Indigenous leadership, connection and shared purpose | Executive Assistant to the Deputy Vice Chancellor Indigenous.

At Curtin we are committed to embedding the voices and perspectives of Aboriginal and/or Torres Strait Islander peoples at the forefront of our decision-making to create an environment in which everyone thrives.

In line with Curtin’s 2030 Strategic Plan, Curtin University is committed to optimising employment outcomes for Aboriginal and/or Torres Strait Islander peoples. Curtin University considers that being an Aboriginal and/or Torres Strait Islander person is a genuine occupational requirement for this position under section 50(d) of the Equal Opportunity Act 1984 (WA). Therefore, only applications from Aboriginal and/or Torres Strait Islander people will be considered.

Your new role

As Executive Assistant to the Deputy Vice-Chancellor Indigenous (DVCI), you will provide trusted, high-level executive and administrative support within a purpose-driven environment.

Working closely with the Deputy Vice-Chancellor Indigenous and alongside the Executive Officer, you will help ensure the smooth operation of the Office while supporting strategic priorities, key relationships and initiatives that make a real impact across Curtin.

This position is suited to someone who is organised, adaptable and proactive, with strong cultural capability, sound judgement and the ability to build respectful relationships with people from all walks of life. You will be someone who values integrity, community and collaboration, and who takes pride in supporting others to do their best work.

This role offers the opportunity to work within a progressive and collaborative team that supports flexible working arrangements.

Key Responsibilities

In this role, you will:

• Manage complex calendars, appointments and commitments to support the Deputy Vice-Chancellor Indigenous in maximising strategic priorities and time.
• Provide confidential, high-level executive and administrative support in a professional and culturally responsive manner.
• Coordinate meetings, travel, events and engagement activities, including welcoming visitors, guests and community stakeholders to the Office.
• Prepare and coordinate correspondence, reports, presentations, briefing papers and other executive documentation.
• Monitor and prioritise incoming communications, ensuring urgent matters are identified and addressed appropriately.
• Liaise with a broad range of stakeholders including senior leaders, community representatives, government and industry partners, and external organisations.
• Support meetings and committees through agenda preparation, minute-taking and follow-up actions.
• Handle sensitive and confidential information with professionalism, care and discretion.

This is more than an Executive Assistant role - it is an opportunity to contribute to meaningful change within one of Australia’s leading universities, while supporting leadership that is shaping the future of Indigenous education, research, engagement and community partnership.

About You

We are looking for someone who brings both capability and heart to this role.

SELECTION CRITERIA

To be successful, you will demonstrate:

• Relevant qualifications and/or significant experience providing high-level executive or administrative support.
• Proven ability to coordinate and manage a complex array of commitments using an electronic diary system.
• Demonstrated organisational skills, with the ability to manage competing priorities, meet deadlines and maintain attention to detail.
• Strong interpersonal and communication skills, including the ability to engage respectfully and effectively with diverse stakeholders in cross-cultural settings.
• High levels of professionalism, discretion and integrity when handling confidential matters.
• Sound judgement, initiative and the ability to anticipate needs and solve problems proactively.
• Demonstrated experience in recognising and dealing sensitively and constructively with situations using appropriate negotiation skills and influencing styles to achieve positive outcomes.

Desirable

• Previous experience working within higher education or a complex organisation.
• Experience working collaboratively with Aboriginal and Torres Strait Islander peoples, communities, and organisations, including the ability to build respectful relationships.

If your qualifications or experience look different from what we've described above, but you feel your skills and potential are a match to the capabilities we need, please apply. We are looking for diversity in experience, thought and approach.

Role Requirements

Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.

About the Team: Office of the Deputy Vice Chancellor Indigenous

The Office of the Deputy Vice-Chancellor Indigenous sits at the heart of Curtin University’s commitment to Indigenous advancement, reconciliation and transformative change. Guided by respect for culture, Country and community, the Office works across every part of the University to embed Indigenous knowledges, perspectives and leadership into decision-making, education, research and engagement.

In early 2026, Curtin proudly welcomed back Professor Jonathan Bullen as its inaugural Deputy Vice-Chancellor Indigenous. A proud Wardandi Noongar and Yamatji man, Professor Bullen returns to Whadjuk Noongar Country with a deep personal connection to Curtin and a strong commitment to continuing the work of embedding Indigenous perspectives not as an addition to the University’s mission, but as a core part of who we are. Widely respected across the higher education sector, Professor Bullen is known for his authentic, values-led leadership and his ability to bring people together around a shared vision for meaningful and lasting change.

This is an exciting opportunity to join a newly established executive portfolio at a significant moment in Curtin’s reconciliation journey. Working closely with the Deputy Vice-Chancellor Indigenous and alongside the Executive Officer, as Executive Assistant you will become part of a collaborative, purpose-driven team that values relationships, integrity, cultural responsiveness and excellence. The role offers the chance to contribute to work that creates meaningful impact for Aboriginal peoples, communities, students and staff - both within Curtin and beyond.

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Aboriginal and Torres Strait Islander people including those identifying as LGBTQIA+, parents, carers; of all ages, abilities and genders, and diverse faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You

This full time position attracts a remuneration package of $96,323 - $102,186 (G06) + 17% Super.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and a variety of food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Up-to-date Resume
• Cover Letter outlining your interest and addressing the selection criteria for the role (noted above)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Applications will not be accepted via this email address, and late applications will not be accepted.

Applications close: 9pm (AWST, Boorloo), Sunday 31 May 2026

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.