Executive Assistant

Job Summary

Provides direct administrative support shared between two Executive Offices at Huntsman Cancer Institute. Must be able to manage multiple competing interests and priorities with strict discretion and finesse. Strong verbal and written communication skills are quintessential to internal stakeholders and the community at large. In addition, strong self-motivation, task prioritization, superb organizational skills, and a solution-oriented approach with a positive attitude are vital assets for this position.

Demonstrated human relations and effective communication skills are also required.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Responsibilities

• Maintains exceptional level of professionalism and discretion in managing complex issues and interactions.
• Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities.
• Manages schedule and organizes active and complex calendar and travel logistics for HCI's Executive Officers.
• Office reception, greeting guests, and facilitating meeting transitions.
• Provides administrative assistance for Executive Officers of Huntsman Cancer Institute, including extensive meeting preparation, research and preparation of summary materials related to issues and events, travel itineraries, financial documentation.
• Maintains record of office operations, executive office functions, and assists with the development and implementation of department policies.
• Assists in planning and hosting visits of distinguished guests, tour groups, and events.
• Attends executive meetings as required, and documents meeting minutes.
• Works collaboratively with the leadership offices at HCI and University of Utah, including senior leadership and employees on assigned projects, events, and other assignments including both leading and support roles.
• Exempt position, requiring availability for the Executive Officers during business hours and occasional evenings/weekends, as required.

Problem Solving

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive's view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Operational knowledge of Microsoft Office and related computer software including Outlook, Power Point, and Word/Excel. Proficiency in Mac and PC computers. Must successfully pass related skills test.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Minimum Qualifications

Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN43703B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01260 - HCI General Admin Department
Location: Campus
Pay Rate Range: 55000 to 62000
Close Date: 12/31/2025