Executive Assistant to the Chief of Staff

Job Details

Posting Details

Classification Information

Classification Type
EHRA

Position Overview

Primary Purpose of Position

The primary purpose of this position is to be the Executive Assistant to the Chief of Staff as well as provide budget and administrative support to the Chancellor’s Office.

This position will manage the Chief of Staff’s calendar, coordinate assigned special events and draft communications. This position serves as an internal resources on financial matters with responsibilities including budget planning, reconciling expenditures and monitoring accounts as well as purchasing for the office, which requires working with multiple units on campus, dealing with numerous funding sources.

This person also serves as support for triaging or responding to parental, student, and community concerns; screening calls and visitors; and greeting guests. This position provides administrative support to Chancellor and Chancellor’s Office staff on strategic and operational priorities (Including Board of Trustees meetings, signature events, strategic plan, standing committees).

In addition, this position provides records management for the Chancellor’s office in compliance with the State of North Carolina records management and university policies. The position must remain flexible on a daily basis due to the unknown nature of calls and visitors to the office and work load depending on the chancellor’s calendar.

The role of this position is further defined and impacted by the mutual working relationship established by the Chief of Staff. Due to the level of confidentiality of this position, dependability and attention to detail are necessary expectations.

Primary Function of Organizational Unit

The primary purpose of the Office of the Chancellor is to promote the educational excellence and general development and welfare of the institution by directing the mission and vision of the university. Accordingly, the office staff ensures the administrative needs of the chancellor are met and provides administrative support to the chancellor by assisting with the daily operations of the university and acting as the initial contact for university administrators, faculty, staff and students; and visitors.

Minimum Requirements

Mid-career professional with bachelor’s degree in business administration, public administration, or related business area and 2 yrs progressively responsible experience administrative/office management experience in higher education. All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

Required License or Certification

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Position Information

Working Title
Executive Assistant to the Chief of Staff

Position Number
002030

Recruitment Salary Range
Commensurate with education and experience

FLSA
Exempt

Appointment Type
Permanent - Full-time

Tenure Track
No

FTE
40 hours/week, 12 months

Organizational Division
Office of the Chief of Staff

Organizational Location
Office of the Chancellor

Organizational Unit
Office of the Chief of Staff

Posting Detail Information

Posting Number
EPA3053

Open Date
04/15/2026

Open Until Filled
Yes

Open Until Filled Minimum Application Period Postings: Positions remaining posted after this date are continuing to accept applications, but may close at any time. Applications received by this date will receive full consideration, applications received after this date may receive consideration depending upon the status of the search
04/22/2026

Date Position Available
04/15/2026