"Executive Assistant to the Vice President for Information Technology and Institutional Research/CIO"

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Executive Assistant to the Vice President for Information Technology and Institutional Research is an essential position that provides high-level administrative, operational, and budgetary support to the Vice President for Information Technology and Institutional Research. This role supports the effective operation of the VP's office through executive support, schedule and travel coordination, meeting and event planning, search coordination, and office management in a fast-paced environment.

The Executive Assistant plays a key role in budget support, including reconciliation, reporting, expense forecasting, and tracking, as well as initiating and processing requisitions in accordance with GGC administrative processes and applicable USG, state, and institutional policies. The position serves as the primary administrative contact for the VP's office, maintains a high level of confidentiality and discretion, and supervises junior administrative staff and/or student assistants.

Responsibilities

• Represent the Office of the Vice President exercising professional judgment and discretion in responding to internal and external contacts; resolve routine issues independently and escalate matters as appropriate.
• Provide comprehensive executive support, including complex calendar management, executive communications, meeting preparation, and follow-through on action items to maximize the VP's effectiveness.
• Serve as the primary point of contact for the VP's office; triage requests, route inquiries, and ensure timely coordination and resolution with campus partners and external stakeholders.
• Coordinate travel for the VP and leadership team members in alignment with GGC administrative processes and applicable policies.
• Manage budget support activities, including processing invoices and expense reports; ensuring accurate reconciliation and documentation; and supporting compliance with state, USG, and institutional requirements.
• Monitor spending patterns, project upcoming expenses, maintain accurate records of salary reserves, and provide routine financial updates to the VP to support budgeting and staffing decisions.
• Prepare regular operational and financial summary reports for the VP, highlighting projected expenditures, variances, salary reserve status, and key risks or deadlines.
• Coordinate activities related to searches and hiring, including scheduling interviews, coordinating candidate logistics and communications, and supporting onboarding and related administrative processes.
• Plan and execute office meetings and events including preparation of materials; manage office operations and records; supervise junior administrative staff and/or student assistants; and perform other duties as assigned to support the effective operation of the VP's office.

Required Qualifications

• 4 Year / Bachelor's degree from an accredited college or university
• 5-8 years of progressively responsible administrative professional experience
• Equivalent combination of education and relevant experience may be considered

Preferred Qualifications

• 5-8 years of progressively responsible administrative professional experience, preferably in higher education or a complex, mission driven-driven organization
• 3+ years of experience providing budget or financial support (e.g., tracking expenditures, reconciliation, reporting, or forecasting)
• Proficiency with Microsoft 365, with emphasis on Excel (financial tracking/reporting) and Outlook (calendar management)
• Experience using enterprise administrative systems such as PeopleSoft, with the ability and willingness to adapt to a future transition to Workday
• Comfort working with procurement, travel, and financial workflows in an ERP environment
• Experience supporting senior-level leadership (VP, C-level, or equivalent)
• Experience coordinating searches, hiring, or onboarding processes
• Experience with supervision of administrative staff and/or student assistants
• Experience managing shared calendars and resources
• Experience providing customer-focused administrative support in a fast-paced environment
• Demonstrated experience exercising discretion and maintaining confidentiality with sensitive information

Proposed Salary

56,800 - 71,000

Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

• Strong written, verbal, and interpersonal communication skills
• Excellent time management, organization, and prioritization skills; ability to manage competing demands and shifting priorities
• Ability to handle complexity, anticipate needs, and work independently with minimal supervision
• Ability to initiate continuous improvements and adapt to change, including system and process transitions
• Working knowledge of higher education culture, processes, and governance
• Strong attention to detail, professionalism, and service orientation

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.

Background Check

Position of Trust + Education