"Executive Assistant to the Vice President of University Advancement"

Company:

Framingham State University

Job Location:

Framingham, 01701

Category:

Executive Assistants

Type:

Full-Time

Company Description:

Framingham State University was founded in 1839 for a singular purpose - to meet a public need and promote the public good. At our founding as the nation's first public normal school, that need was for comprehensively educated public school teachers who would, in turn, promote an educated citizenry. FSU continues to offer exceptional teacher education programs, and while we are proud of our roots as a teachers' college, we have grown far beyond them. Public need continues to evolve, and FSU right along with it. Our students and alumni are making waves in the fashion industry, designing nutrition plans for professional athletes, writing for major media and news organizations, working for Fortune 500 companies right here in Framingham, and so much more. FSU is a proudly public and truly transformative institution offering accessible, affordable educational opportunities that integrate an academically challenging liberal arts education with workforce preparation programs in a highly personalized teaching environment. Our programs have expanded, but our purpose and commitment to public education for the public good remain steadfast.

FSU currently enrolls about 3,000 undergraduate and 1,200 graduate and professional students, offers 60 undergraduate and graduate programs in the arts and humanities, behavioral and social sciences, and professional fields, and enrolls 48% BIPOC students and 54% first-generation college students in our undergraduate programs. We are deeply committed to inclusive excellence and strive to promote a culture of equity and antiracism. This commitment has earned FSU eight Insight Into Academia Higher Education Excellence and Distinction (HEED) Awards and led to our recognition in the Great Colleges to Work For program. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.

FSU is ideally situated between Boston and Worcester on land originally stewarded by the Nipmuc people for thousands of years. FSU and the surrounding area are steeped in history, achievement, and innovation, and provide access to urban hotspots, verdant landscapes, natural and cultural amenities, and diverse communities.

Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle...truth in spirit and motive...truth in manner and form...truth intellectual and truth moral." Early leaders found this motto "speaks of sincerity of spirit...of intensity of effort, of resolution to succeed, of joy in achievement." LIVE TO THE TRUTH aptly reflects our past and our pledge for the future as it continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University.

Learn more about our career opportunities at www.framingham.edu/careers.

Job Description:

GENERAL STATEMENT OF DUTIES:

This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of University Advancement, which oversees several departments, including Development, Alumni Relations, Grants and Sponsored Programs, Campus Events, the Danforth Art Museum, and the Danforth Art School. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks.

SUPERVISION RECEIVED:

Vice President of University Advancement

SUPERVISION EXERCISED:

May supervise contract employees or student workers, as assigned

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners.
• Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel.
• Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors.
• Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items.
• Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails.
• Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment,
• Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments.
• Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement.
• Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors.
• Compile data and generate reports for department leadership or external stakeholders as needed.
• Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts.
• Assists in organizing and attending departmental events, and processing event registrations.
• Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work.
• Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility.
• All other duties as assigned.

WORKING CONDITIONS:

Work primarily occurs on campus in a traditional office space.

Requirements:

MINIMUM QUALIFICATIONS:

• Associate's degree.
• 3+ years of professional office experience.
• Excellent verbal and written communications skills.
• Creativity, initiative, and independence in carrying out responsibilities; personal approachability, and the ability to work as a member of a team.
• Strong organizational skills including the demonstrated ability to effectively handle multiple tasks while paying close attention to detail.
• The ability to work with high level board members, alumni, donors, and friends.
• Proficiency with Microsoft Office suite.

PREFERRED QUALIFICATIONS:

• Bachelor's degree.
• Experience working in higher education.
• Knowledge of fundraising and alumni relations.

Additional Information:

This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $67,000-71,500.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.

Application Instructions:

Candidates must apply online by submitting:

• Cover Letter,
• Resume/CV,
• Equity and Inclusion Statement*,
• Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application).

*Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials.

For best consideration, please submit application materials by December 19, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.

Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.