"Executive Asst & Oper Support"

Job Details

Posting Number: STA00918PO25

Job Family: Administrative Support

Job Function: Administrative Services

USC Market Title: Executive Assistant

Job Level: P3 - Professional

Business Title (Internal Title): Executive Asst & Oper Support

Campus: Columbia

Work County: Richland

College/Division: Division of Student Affairs and Academic Support

Department: SAAS AVP Student Success

State Pay Band: 7

Approved Starting Salary: $59,581

Advertised Salary Range: $59,581 - $74,477 - $89,371

Part/Full Time: Full Time

Hours per Week: 37.5

Work Schedule: Standard working schedule: 8:30am – 5:00pm. Must be willing to work a flexible schedule to meet the needs of the department.

Basis: 12 months

Job Search Category: Administrative

Advertised Job Summary

Executive Assistant & Operations Support

• Are you an organized, proactive professional with exceptional administrative skills?
• Do you thrive in a fast-paced environment and enjoy collaborating with university stakeholders, staff, and students?
• Do you have experience with preparing reports, presentations, and data analysis?

The Executive Assistant and Operations Support will provide high-level administrative support to the Associate Vice President for Student Success while assisting the Admin & Operations Coordinator in supporting various units within the Student Success Department. This role requires regular interaction with university stakeholders, staff, and students. Key responsibilities include managing and prioritizing the Associate Vice President’s calendar, meetings, and events. Additionally, the Executive Assistant will oversee administrative operations for the AVP’s office and provide support to departments within the Student Success Unit, including the Carolina Experience, the Student Success Center, the Career Center, and Academic Assessment & Quality Improvement.

Key Responsibilities:

• Manage and prioritize the Associate Vice President’s calendar, meetings, and events.
• Oversee administrative operations for the Associate VP’s office and departments within the Student Success Unit.
• Prepare reports, presentations, and data analysis for student success initiatives.
• Coordinate projects, track key issues, and ensure follow-up for effective office operations.
• Serve as the primary liaison between the Associate VP’s office and university stakeholders.
• Support event planning, logistics, and execution.
• Facilitate communication and collaboration within the Student Success Unit.

Perks:

• Competitive salary + some of the BEST benefits you can find!
• 15 paid vacation days
• 15 paid sick days
• 13 paid holidays (including an extended December holiday)
• An engaging and collaborative environment.
• Opportunities for professional development.

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Job Related Minimum Required Education and Experience

Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications

Bachelor’s degree and 3 years related experience in business, public administration or administrative services; or equivalency. Experience operating within a large university. Knowledge of or ability to learn the University of South Carolina policies, procedures, and administrative systems.

Knowledge/Skills/Abilities

Excellent written and verbal communication skills. Effective interpersonal and customer relations skills. Ability to manage sensitive situations with confidentiality and discretion. Ability to effectively manage time and prioritize tasks. Ability to thrive in both independent and team-oriented work environments. Possess adaptability, good judgment, and the ability to make effective decisions.

Job Duties

1. Coordinate and maintain the associate vice president’s calendar... (25%)
2. Manage the day-to-day functions of the office... (30%)
3. Support administrative services and operations... (15%)
4. Provide support to the Associate Vice President... (15%)
5. Partner and collaborate with key partners... (5%)
6. Provide administrative and operational support to directors... (10%)

Job Open Date: 11/19/2025

Job Close Date: 02/05/2026

Quicklink for Posting: https://uscjobs.sc.edu/postings/198198