Executive Operations Support

University of Sussex - Vice-Chancellor’s Office (VCO)

About the role

As Executive Operations Support you will support two VCO Executives in delivering high-quality administrative management with precision and professionalism, playing a crucial role in Executive success. You will collaborate with external and internal stakeholders including colleagues across the division and the wider University.

You will give advice in prioritising tasks and meetings, provide secretarial support wherever needed, offer strategies for better time management and gather and analyse data to support decision making.

Additionally, you will be helping the EOS team in general housekeeping tasks and providing cover in times of absence.

About you

You will be educated to degree level or the relevant working experience. As effective Executive Operations Support you will be highly organised, proactive, and detail-oriented, ensuring that tasks and schedules are managed efficiently.

Flexibility allows you to navigate changing priorities and unexpected challenges smoothly. Strong communication skills, both written and verbal, enable you to convey information clearly and effectively, and produce briefings as required.

You will be a resourceful problem-solver, consistently delivering high-quality work. Proficient in various software and tools, while your interpersonal skills help build positive relationships with colleagues and stakeholders. These qualities will make you invaluable to your Executives and the University. Confidentiality is key as you will support Executives on key strategic and sensitive issues in support of University priorities.

About our Division

The VCO provides a service function to the Vice-Chancellor and President, and the University’s other Senior Leaders (the Deputy-Vice-Chancellor and Provost, the four Pro-Vice-Chancellors, and the Chief Operating Officer). The Pro-Vice-Chancellors’ portfolios cover Education and Students, Research and Innovation, Culture, Equality, and Inclusion, and Global and Civic Engagement.

Why work here

Our university is situated off the A27, next to the beautiful South Downs where you will enjoy everything that our 150-acre campus has to offer. We are accessible by public transport; Falmer train station is a five-minute walk to campus, and several bus stops are located within campus. We also have dedicated cycling paths and encourage our staff to use these with our offering of a cycle to work scheme.

Sussex is a renowned, multi-accredited, research-led International University and this is only possible because of the people that work here. Whether you are a member of Faculty, part of a Professional Services team or a Student, it is our people that make us great and we want you to be part of that.

Find out more about our reward and benefits package.

Find out about our equality, diversity and inclusion

Further Key Information

Please contact Mandy Moore (mandy.moore@sussex.ac.uk) for informal enquiries.

For full details and how to apply, click the 'Apply' button above.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

The University requires that work undertaken for the University is performed in the UK.