Facilities Contract Coordinator

Department: Facilities Management

Salary: Commensurate with Experience/Education

Description: Provides support to management in the development and fulfillment of contract requirements for operational and construction services. Participates in the preparation and execution of required documents for project specific jobs for the University of Houston.

1. Assists Facilities/Construction Management staff with the preparation of operational and construction contracts to include drafting of various required documentation for final distribution on project specific jobs and ensuring proper funding is in place.
2. Communicates with vendors to finalize contracts and/or contract related documents.
3. Assists with research and handling of project-related contracts, memos, letters, mail-outs, documents and problem resolution.
4. Ensures compliance with various reporting requirements.
5. Assists with drafting project related solicitations for the procurement of operational and construction services.
6. Reviews and corrects contract deficiencies and maintains finalized documents in designated file system.
7. Monitors invoices and payments to vendors.
8. Responsible for project closeouts and assists project management with final budget reconciliation.
9. Serves on committees and task forces as a representative of the unit.
10. Performs other job-related duties as assigned.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.