Finance and Payroll Professional

Job Summary

The College of Engineering and Applied Science (CEAS) at CU Boulder welcomes applications for a Finance and Payroll Professional! This role will be part of the administrative team supporting the college's programs and will provide operational support and guidance to a cohort of 6-8 CEAS programs and is responsible for ensuring the overall operational effectiveness and efficiency of the college's finance processes within each unit. As the primary contact for all payroll transactions and most purchasing, this position will play a key roll in assisting the programs and the Assistant Director for Budget and Finance with financial transactions.

What Your Key Responsibilities Will Be

Payroll Operations:

• Submits payroll expense transfers (PETs) and funding distribution changes, ensuring all necessary paperwork is submitted, and within policy, such as PI statements
• Collaborates with the CEAS HR Team regarding all questions on new hires, appointment adjustments, and end of appointments so that changes are entered into HCM and accurately compensated
• Runs bi-weekly and monthly payroll registers to ensure accurate payroll output to employees, as well as maintains the internal tracking system on expected payroll numbers
• Works with HR on overpayment paperwork and check pulls, as needed
• Reviews and resolves monthly suspense accounts
• Answers questions and resolves issues regarding payroll

Accounting and Finance Administration:

• Assists with all program procurement including Concur procurement card and travel card reconciliation as well as non-employee reimbursements
• Compiles, validates and reviews receipts from cardholders, creates expense reports and appropriately allocates and codes charges according to university procurement standards
• Creates purchase requisitions for purchases over $5,000 as well as small dollar contracts and ensures appropriate documentation is sent to procurement and internal tracking is completed
• Is responsible for new vendor setup, as required for purchase orders
• Investigates when issues arise with missing payments. Processes Warrant Adjustments to re-issue payments or cancels them, as needed
• Assists with journal entries including working with units on correct documentation for processing
• Applies strong knowledge and understanding of fund accounting and provides additional finance support to units as needed

Special Projects:

• Performs a variety of related duties as assigned or necessary with independent judgment. This may include reviewing current payroll processes across the programs and then working collaboratively to create consistent practices
• Performs additional duties as assigned by the Assistant Director for Budget and Finance
• Ensures compliance and stays apprised and current on relevant University and State of Colorado policies and procedures
• Participates in professional development activities and serves on unit, college or campus committees as applicable