"Finance and Program Coordinator"

The Opportunity

The Department of City and Regional Planning (CRP) is seeking a Finance and Program Coordinator to serve as a key member of our collaborative, high-performing administrative team.

This is a highly visible, public-facing role supporting students, faculty, staff, alumni, and guest speakers. The ideal candidate thrives in a fast-paced academic environment, enjoys learning new systems, and takes pride in providing excellent service.

Key Responsibilities:

• Financial Coordination: Provide day-to-day support for accounting, purchasing, and financial transactions. Assist with monitoring expenditures and ensuring compliance with university policies.
• Course & Curriculum Support: Serve as the department liaison to school- and university-level registrar offices. Support undergraduate and graduate curricula, including course approvals, scheduling, enrollment, and grade submission.
• Program & Department Support: Act as the primary point of contact for internal and external constituencies, including students, faculty, staff, alumni, visitors, and vendors. Prepare correspondence, reports, and presentations. Provide back-up support for other departmental staff as needed.
• Department Chair Support: Manage the Department Chair’s calendar and email. Coordinate travel arrangements and reimbursements. Provide periodic administrative support to the Department Manager.

This is a full-time (40 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Typical work hours are 8:00am to 4:30pm.

About the Department of City and Regional Planning

The Department of City and Regional Planning (CRP) provides a dynamic, rigorous, and supportive context for addressing the most timely planning questions of our time: from social and environmental justice to equity and access to essential services and infrastructures; from climate change adaptation to land use, zoning, and sustainable transportation and housing. At CRP, the next generation of planners and urbanists hone critical disciplinary skills while broadening their knowledge with a wide selection of courses from across Cornell University, an Ivy League, New York State Land Grant institution with a global footprint.

What We Need

We are seeking a detail-oriented team member who enjoys learning new software and systems and thrives in a people-focused environment. Additionally, you will have:

• An Associate degree, and 2-4 years of relevant experience, or equivalent combination
• Great communication skills (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service to all people
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.
• Top-notch problem-solving skills and a desire to use these skills to help others
• The ability to be flexible and adjust priorities as needed
• Careful attention to detail
• Organization skills and ability to be proactive
• Expertise with typical business software, including Microsoft Office Suite, Adobe Acrobat and Sign, as well as database management, and financial management tools, and/or the ability to gain fluency quickly
• The ability to learn new programs/tools quickly and to adapt to changing policies and procedures

If you possess these experiences and skills this may be the role for you! One additional qualification we would view as incredibly helpful in this role:

• Familiarity with Cornell-specific systems, policies, and procedures

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

• This position is based in Ithaca, New York and fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title:

Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Pay Range: $26.41 - $30.69