"Finance Cluster Supervisor (Hybrid) - Arts & Sciences"

Position Summary

Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events and communications. This Finance Cluster Supervisor oversees the finance and accounting staff in the shared administrative support cluster and is responsible for managing the processes in the cluster is engaged to ensure effective, accurate, and timely service to the academic units. The supervisor must make decisions that are responsible, accountable, justifiable, and defensible in accordance with department/University policies and procedures.

Job Description

Primary Duties & Responsibilities:

• Supervise and evaluate staff in the cluster.  Plan and allocate resources to delegate tasks and assignments effectively and to accomplish the work to meet department and school productivity and quality goals.
• Plan, evaluate, and improve the efficiency and effectiveness of business processes and procedures to enhance quality, efficiency, and output.
  • Manage the overall operational, budgetary, and financial responsibilities and activities of assigned departments/units in finance cluster. 
  • Manage all departmental accounts, faculty research accounts, and special funds (includes authorizing spending decisions).
  • Responsible for preparation of annual budgets, reports, and all accounting activities.
  • Assist with purchasing decisions (including equipment, furnishings, and supplies).
  • Oversee, manage, and approve all transactions through Workday and all procurement card transactions.
  • Work with payroll coordinator(s) to ensure good communications regarding HR issues in units.
• Transactional Support: provide transactional support as needed to assist with workflow and project needs; provide cross-coverage for staffing needs; and stay current with routine systems processes for training and supervision needs. Includes both entry and approval of financial transactions in Workday.
• Perform other duties as assigned.

Working Conditions:

Job Location

• Normal office environment
• Primarily remote, but expected to come to campus for business needs, such as check deposits

Physical Effort

• Typically sitting or standing at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:
Relevant Experience (3 Years)

Preferred Qualifications

• Five years of progressively responsible experience, with a background in accounting, financial transaction processing, or accounts payable.
• Previous experience in an academic environment and prior experience with the Washington University Financial Information System and the Cognos financial reporting system are preferred.

Skills:
Analytical Thinking, Challenge Driven, Communication, Customer Relationship Management (CRM), Deadline Management, Decision Making, Enterprise Resource Planning (ERP) Systems, Evaluate Information, General Ledger Software, Internal Controls, Microsoft Office, Policies & Procedures, Proactive Behavior, Problem Resolution, Sound Judgment, Supervision, Workflow Management

Salary Range

$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.