"Finance Department Staff Position"

Job Description

Salary: $40,892.00 Annually

Location: Bossier City, LA

Job Type: Unclassified

Job Number: BPCC-UNCL-385

Department: Bossier Community College

Opening Date: 12/11/2024

Closing Date: 1/6/2025 11:59 PM Central

Supplemental Information

This position is for a full-time, 12-month, unclassified, staff position. Salary commensurate with credentials and experience.

In order to be considered for employment, applicant must attach the required documentation to the application or mail to: BPCC, Attn. HR, 6220 E. Texas St., Bossier City, LA 71111. Required documentation includes college transcripts and three (3) letters of recommendation for employment.

If employed by Bossier Parish Community College, official transcripts must be provided. Any questions regarding this posting may be directed to hr@bpcc.edu or 318-678-6040.

Bossier Parish Community College is an Equal Employment Opportunity Employer.

bpcc.edu

Minimum Qualifications

• Certified Accounting Technician or Associate Degree in Accounting or a related business field. Equivalent experience of four or more years may substitute for certification or degree.
• Two years of experience in a professional business environment, preferably in a governmental or higher education setting.
• Knowledge of general office operations.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong communication, planning, and organizational skills.
• Valid Drivers license

PHYSICAL REQUIREMENTS:

• Must have use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear and handle or feel objects and controls.
• Must have physical capability to effectively use and operate various items of office equipment such as, but not limited to, personal computer, calculator, copier, and fax machine.
• Ability to occasionally lift or carry up to 10 pounds.
• Must be capable of sitting in stationary position for 50% or more of time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Concepts

This position is responsible for functions within the Finance Department, to include, but not limited to Accounts Payable, Travel, and Payroll.

Examples of Work

ESSENTIAL DUTIES AND RESPONSIBILITIES:

ACCOUNTS PAYABLE DUTIES:

• Maintain and process vendor invoices and check requests.
• Verify and input vendor invoices for payment, comparing them against purchase order and receiving report for discrepancies.
• Review invoices and supporting documents to ensure policy compliance.
• Process approved check requests and verify details.
• Match checks with invoices and review the Check Register Report.
• Follow up on past due invoices and resolve payment issues.
• Maintain audit files for purchasing card transactions.
• Review and execute check runs when needed.
• Assist with credit card reconciliations and related training.

TRAVEL DUTIES:

• Act as the point of contact for college travel and assist travelers with arrangements to ensure compliance with policies.
• Review and approve Pre-Approval and Expense requests in the Electronic Travel System, verifying account coding.
• Provide training to employees on completing Pre-Approval Authorization forms and Expense Reports.
• Ensure compliance with PPM49 rules and regulations for requests from State-approved vendors/systems.
• Resolve discrepancies between travel regulations and requested expenses.
• Monitor the WORKS system for vendor receipt uploads and required documentation.
• Train Travel Cardholders on reconciling and reporting travel documentation.
• Update faculty and staff on travel policies issued by the Office of State Travel.

PAYROLL DUTIES:

• Provide support to HR/Payroll with duties assigned to Finance.
• Input bi-weekly exceptions to PHAHOUR as coded by HR staff.
• Review online contracts and assign accounting codes.
• Input data related to redistributions and prepare PHAREDS for payroll corrections.
• Reconcile bi-weekly payroll by comparing LCTCS Business Unit Reports with Payroll Recap documents received from LCTCS Central Finance.
• Prepare and submit cash disbursement journal to clear liability.

OTHER DUTIES:

• Cross-train with other accounts payable staff and assist when needed.
• Send Direct Deposit Files for processing.
• Perform tasks such as mail handling, journal entries, and copying.
• Other general office duties as assigned.