"Finance Lead"

Finance Lead

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Business and Financial Services

Type:
Full-Time

Posting Number: req24494

Department: Public Health Administration

Location: University of Arizona Health Sciences

Address: Tucson, AZ USA

Position Highlights

The Office of Financial Affairs and Physical Resources in Mel and Enid Zuckerman College of Public Health is seeking candidates for Finance Lead. The ideal candidate has a professional demeanor, positive attitude, customer service, enjoys teamwork and learning new things and can communicate financial information to different stakeholders. As a member of the College's finance and administrative team, the selected candidate is expected to perform professional activities in a complex, evolving and fast-paced environment and therefore must be flexible and adaptable. The incumbent must have the ability to effectively assess and respond to customer needs and demonstrate strong organizational skills. This position requires expert knowledge and professional application of fund accounting principles, practices, and techniques in accordance with the policies and procedures of the University of Arizona and UAZ Foundation; as well as strong background in grants management. The successful candidate will work in a team-based environment under the supervision of the Assistant Dean for Finance and Administration. The portfolio assignment may include both College and Department level accounts and duties.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Manage accounting & budget of the department and college account portfolios.
• Monitor and reconcile accounts and approve financial transactions on State, Local, Discretionary, Gift and Grant accounts according to compliance rules, generally accepted accounting principles, and guidelines of University of Arizona, UAZ Foundation, Arizona Board of Regents (ABOR) and sponsor regulations.
• Prepare complex journal entries to effectively track revenues and expenses, facilitate financial reporting, and make corrections.
• Initiate and maintain personnel funding plans for employees by working with faculty researchers, Department Heads, HR officer, and supervisor.
• Manage departmental procurement cards and act as the liaison with Central Financial.
• In concert with the Principal Investigators (PIs), manage grants & contracts for the assigned departments and PIs.
• Monitor and approve grant expenditures to ensure alignment with budget and scope of work approved by sponsor.
• Maintain frequent communication with PIs to plan spending and communicate personnel changes with the assigned College HR Officer in a timely manner.
• Oversee with PIs the financial life cycle of grant projects, monitor award/contract continuations and terminations, and follow-up with PIs to ensure proper spending and smooth closeout.
• Partner with PIs in managing subawards initiation, expenditures, continuations, and terminations.
• Oversee budgets with PI, monitor spending, and produce financial reports for university or college funded projects.
• Prepare financial reports and provide recommendations to support decision making.
• Analyze financial information and prepare specialized monthly reports and grants reports for College, Department Leadership and PIs, so the stakeholders have accurate and timely information to make financial and programmatic decisions.
• Meet Department Chair and PIs regularly to examine financial reports, advise available funds, and provide recommendations.
• Provide technical advice and services to administrators, faculty, staff, and students on business related matters.
• Collaborate with Central Offices, other units on campus, and external stakeholders in solving issues and managing the finance of College/Departments/PI portfolios.
• Provide training to new employees.
• Maintain equipment inventory records for College and/or Departments.
• Maintain accounting files for College and/or Departments.
• Actively pursue cross-training and professional development opportunities and keep up to date with Federal, State, ABOR, and University policies and procedures.
• When requested, prepare budgets, cost projections, and financial analyses / reports for college level projects and initiatives.
• Partner with Sr. Associate Dean for Academic & Faculty Affairs and Academic Affairs Coordinator in reviewing course offering and enrollment status to determine level of compensation for instructors based on established college policies for faculty compensation.
• Provide coverage to team members when needed.
• May supervise student workers.

Knowledge, Skills and Abilities:

• Ability to work independently as well as collaboratively with others.
• Ability to demonstrate excellent interpersonal, communication, analytical and problem-solving skills.
• Ability to be proactive in monitoring tasks and take prompt actions to complete work.
• Strong organizational skills to effectively manage time, prioritize tasks, set goals, and develop systems to achieve them.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of University of Arizona's accounting policies, procedures, and practices.
• Skill in performing detailed numerical computations.
• Skill in preparing complex financial reports on a timely basis.
• Excellent customer service skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree in Accounting/Finance/Business or equivalent advanced learning attained through professional level experience required.
• Minimum of five years of professional accounting experience in progressively responsible and diverse accounting experience from which a broad exposure to all areas of accounting principles, practices and procedures was acquired.

Preferred Qualifications

• Ability to learn and adapt to the changing needs of University, College, and Department operations.
• Experience in grants and contracts management.
• Experience working with University of Arizona's Financial, Employee, Research, and Analytics Reporting systems.
• Experience in gift portfolio and scholarship management.
• Experience working in higher education.
• Proficient in Word, Excel, Outlook, Access, and internet-based applications.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $65,687 - $85,393

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade
9

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
PC3

Job Family
Administrative Operations

Job Function
Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates
Phuong Thang | pthang@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.