"Financial & Administrative Officer"

Position Information

Reporting to the Director of Agricultural Operations, the Financial & Administrative Officer (FAO) provides leadership in the management of financial, personnel, facilities, administrative and research support infrastructure for the Agricultural Operations Unit. The unit is an integral part of the Agricultural Experiment Station and acts as the custodian of land utilized to meet the goals of our agricultural mission. Agricultural Operations is dedicated to the management of the University of California, Riverside's experiment stations and supports field research, greenhouses and other growing facilities for the faculty and staff of the College of Natural and Agricultural Sciences. Fiscal responsibilities include management of approximately $4M comprised primarily of permanent state appropriations & sales & service revenues. In addition, the FAO will be responsible for administering ANR Hatch funds & annual ag related funding (approximately $1.5M annually) that comes to our campus in support of the Agricultural Experiment Station and acts as liaison between CNAS and ANR for Ag and CE reporting. Administration of these college-level funds necessitates a dotted line reporting to the Dean's Office for this FAO position. The FAO must be comfortable managing a broad-range of fund sources including grants, gift and lease income and is expected to be an expert in fund management. The FAO is the primary staff contact and advisor to the Director and serves to direct day-to-day operations while assigning and motivating staff, maintaining expert-level financial & administrative controls and promoting a culture of safety. The FAO is responsible for ensuring adherence to policy, establishing best practices within the unit and working alongside the Dean's Office and central campus offices to meet departmental objectives. Additional responsibilities include interfacing with other administrative teams college-wide to ensure the needs of researchers and the other constituents served are met.

The full salary range for the Financial and Administrative Officer is $103,100 - $196,300. However, the expected pay rate for this position is up to $160,000. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

• 8 - 13 years of related experience. Required
• Previous supervisory/managerial experience. Preferred

Special Conditions

• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Required

Minimum Requirements

• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
• Broad knowledge of common organization-specific and other computer application programs.
• Skills to work collaboratively with other locations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
• Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
• Proven expertise in the area of financial controls coupled with strong policy interpretation and implementation skills.
• Proven ability to organize department work functions in an efficient and effective manner.
• Ability to respond effectively to facilities and safety issues by taking immediate action and engaging experts to broker resolution.
• Demonstrated ability to tackle tough HR issues including reductions-in-time, grievance resolution, etc. coupled with the ability to recruit, train, motivate and retain a well-qualified administrative staff.

Preferred Qualifications

• Demonstrated management and conflict resolution skills to effectively lead and motivate others.

Key Responsibilities

• Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department. 20%
• Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning. 15%
• Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s). 10%
• Establish and/or maintain strong controls and transparency such that reporting is timely, accurate and commensurate with the need of the department and individual PIs. 10%
• Manages systems and procedures to protect departmental assets. 5%
• Plans for physical plant rehabilitation and renovation.