"Financial Administrator, IACTL"

Job Details

Title: Financial Administrator, IACTL

Department Org: Dean-Law School - 102070

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift: 1

Job Description:

The Institute of American Constitutional Thought & Leadership is a multidisciplinary university center dedicated to the principles, institutions, and core texts that are foundations for the Ohio and American political order as well as greater Western Civilization. The Institute is an independent academic unit within the University of Toledo (initially physically located at the college of law), and it pursues its mission through courses, public events, and research. The Ohio General Assembly established and funded the Institute in summer 2022 (see Ohio Revised Code Sec. 3364.07). This position will be instrumental with helping the Institute achieve it’s mission as defined by assisting the Director and Executive Director through the Institute’s business & financial operations, event coordination, logistics, budget process, and strategic planning.

Responsibilities Include

• Oversee and administer the Institute’s financial operations and business planning and strategies.
• Collaborate with the Executive Director and Director to develop the Institute’s annual budget, and compliance with grant funding policies (federal, state and University).
• Manage the Institute’s accounts and sources of revenue in accordance with applicable University and grant funding rules and regulations. These activities will include but not be limited to purchase and requisition, expense reports and management, processing payables, grant reporting, as well as funds flow and management.
• Collaborate with the Executive Director with forming strategies for developing sources of revenue.
• Oversee human resources logistics in accordance with applicable University and grant funding rules and processes in support of ORC Sec. 3364.07 (B), (C).
• Manage efforts which support alumni and donor engagement.
• Drafting and reviewing grant letters, memoranda of understanding, offer letters, and other documents related to financial operations.
• Maintain the Institute’s financial and personnel records.
• Perform additional duties as assigned, including office management tasks and management of lower-level staff.

Impact on the Organization

• This is staff leadership role is necessary to ensure the Institute’s financial success through efficient business operations and compliance with federal and state guidelines.
• Directly responsible for managing business and human resources matters for faculty, students, donors, and guests.
• Facilitates and monitors budget and budget transactions to ensure compliance with budget.
• Oversees administrative details, correspondence, and a large amount of faculty and student paperwork and monitoring throughout related to compliance with federal and state and University standards.

Reporting Relationships

This position reports directly to the Institute’s Executive Director. This role will also work with all levels of leaders at the university. This role may provide direction to student workers but does not have permanent direct reports.

Minimum Qualifications:

• Master’s Degree is required in an applicable financial or business field.
• Minimum of five (5) years of financial leadership experience is required.
• Demonstrates effective communication skills with diverse audiences.
• Excellent business/financial management skills.
• Advanced proficiency with Excel is required.
• Ability to track data in Excel spreadsheets and use advance functions for reliable data compilation.
• Strong attention to detail is necessary.
• Proficient in managing financial operations and budget planning with accountability and sound judgement.

Preferred Qualifications:

• Experience working directly with faculty and administrators in higher education.
• Experience supervising staff.
• Willingness to work a flexible schedule.
• Prepared to work collaboratively and in a coordinated way with the Institute’s Director and Executive Director.
• Demonstrates strong management and organizations skills, with a focus on tasks and meeting deadlines.
• Flexibility adapting to changing goals and priorities.
• Proficiency with Microsoft Office 365 and Adobe.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.