"Financial Administrator II, Clinical Research"

Financial Administrator II, Clinical Research

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Posting Number: req24945

Department: Clinical Research Admin

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona Clinical Research Administration is looking for a financial administrator to work closely with colleagues in a fast-paced environment. This position will offer ample opportunity to learn about the world of research administration in support of faculty who conduct health-focused research. The position will work closely with faculty, research nurses, study teams, and our medical partner, Banner Health (BH), to provide timely and expert support in the administrative post-award for clinical research projects.

The Clinical Research Administration team provides compliance support and education for the research teams and faculty in the colleges, research institutes, and centers of the University of Arizona Health Sciences. In collaboration with our medical partners and university stakeholders, this team works directly with the faculty, staff, graduate and medical students, and post-doctoral trainees to:

• Determine billing compliance,
• Develop and negotiate clinical trial budgets,
• Manage clinical trial finances and billing,
• Negotiate and endorse contracts,
• Provide regulatory support and guidance,
• Develop and publish research data reports,
• Manage a clinical trial tracking and reporting system.

This position is based in Tucson, Arizona, and is eligible for a hybrid work structure.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Review clinical research bills from medical providers and verify costs against vendor provided chargemaster.
• Serves as contact for internal and external partners to resolve billing discrepancies with medical partners.
• Log U of A payments to Banner and Sonora Quest Laboratories (SQL) into the designated SharePoint file.
• Oversee site's external fee schedules and billing compliance.
• Distribute partner invoices to U of A departments.
• Produce monthly financial reports for leadership and external partners.
• Support internal and external audits related to trial finances.
• Provide support to assigned clinical trial study portfolios.
• Coordinates and performs day to day operational and administrative activities in support of research programs.
• Work with clinical research staff to review and understand payment milestones to ensure we exhaust all sponsor invoicing opportunities.
• Develops and monitors project plans including timelines, resource requirements, and budgets.
• Utilize OnCore Clinical Trial Management System (CTMS) for study account maintenance.
• Proactively support the reconciliation, invoicing, payment follow-ups, and management of research activity and expenditures.
• Work with U of A central offices to ensure checks, wire transfers, and receivables are credited to the correct accounts.
• Prepare monthly financial reports and projections for principal investigators to monitor account budgets, balances and account reconciliations, meet with units/programs on a regular basis, and manage escalations for complex accounts.
• Maintain accounting document files.

Knowledge, Skills and Abilities:

• Excellent written and verbal communication skills, providing or obtaining details that require significant explanation or interpretation to communicate information clearly.
• Ability to work effectively in a deadline-driven, team environment with moderate guidance.
• Ability to evaluate and interpret a variety of issues, applying prior experience and analytical skills to develop innovative and creative solutions.
• Demonstrated knowledge of university and sponsor agency policies and procedures.
• Ability to work in a fast-paced environment with changing demands.
• General knowledge and understanding of clinical trial industry practices, techniques and standard use of principles, theories and concepts.
• Knowledge of the principles and practices of a clinical trial management system (e.g. OnCore)
• Self-motivated; takes initiative and strong ability to multi-task multiple projects.
• Excellent computer skills in Microsoft Office with proficiency in MS Excel. MS word, MS Outlook, Adobe Acrobat.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Three years of relevant work experience or equivalent combination of education and work experience.

Preferred Qualifications

• Experience in academic medical center setting working on clinical trials.
• Experience with U of A systems, specifically UAccess Research and Financials.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $59,404 - $74,254

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 8

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: PC2

Job Family: Research Program Admin

Job Function: Research

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1