Responsibilities and Duties:
- Responsible for a wide range of fiscal operations, including journal entries, expense transfers, purchase orders, accounts payable, PCard reconciliation, and check deposits.
- Serves as the primary point of contact for faculty and staff on sensitive fiscal matters.
- Identifies and recommends opportunities to improve efficiency within the Finance SSC.
- Supports the Assistant Director of Fiscal Operations with labor distribution and the preparation of core, direct/indirect, cash, and quarterly reports.
- Develops Excel reports for review and will perform financial analysis.
- Prepares, reviews, audits, and adjusts accounting entries as needed, including the fiscal year-end.
- Performs monthly reconciliation of financial data and PeopleSoft reports to ensure accuracy and completeness.
- Reviews and adjusts accounting entries as necessary.
- Performs financial planning and budgeting activities to support the Finance SSC.
- Develops and generates data, analyzes budgets, forecasts, and financial reports to ensure financial sustainability within the Finance SSC.
- Reviews trends and variances to identify concerns and provide recommendations that support fiscal responsibility and operational efficiency.
- Assists with the preparation and ongoing review of shared service core rates to ensure appropriateness, consistency, and compliance.
- Serve as a backup to the Business Admin Specialist II related to travel, iLabs invoicing, and the management of the University P-cards
- Performs additional duties as assigned.
Expected Salary:
Commensurate with experience.
Required Qualifications:
Bachelor's degree in an appropriate area and two years of relevant experience.
Preferred:
- 2 years of finance/accounting experience is preferred.
- Knowledge of operations management.
- Possesses the ability to think analytically and troubleshoot independently.
- Ability to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using both written and verbal means.
- Highly motivated team-player with the ability to develop and maintain collaborative relationships with all levels within and external to the University.
- Ability to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
- Able to be flexible and supportive, react swiftly to, and able to, positively and proactively assimilate change in a rapid growth environment.
- Ability to personally provide a high level of interactive service to others, building relationships and addressing identified needs.
- Proven skills in identifying issues, troubleshooting, developing creative solutions, and following through with implementation.
- Proficient in Microsoft Office Suite with a high level of knowledge using Excel.
- Ability to interact with administration, department heads, staff, and the public in a professional manner.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website.
The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.
If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
This position is open until filled. Application review will begin June 9, 2026.
This is a time-limited position.
Health Assessment Required: No.
To apply, visit https://explore.jobs.ufl.edu/en-us/job/540092
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
