"Financial Assistant 2"

FINANCIAL ASSISTANT 2

MIT Sea Grant Program Support Group, supervised by the Financial Administrator and Assistant Director for Advisory, provides strong financial support for the MIT Sea Grant program; performs a variety of comprehensive financial support duties focused on supporting Sea Grant finance functions; monitors and reconcile accounts on a monthly basis and create projections; communicate any discrepancies to the finance team, rectify discrepancies in a timely manner; places orders for staff; process and reconcile purchase orders and ProCard transactions; completes travel reports for staff and fellows; process and reconcile fellowship expenses, travel, and purchase orders; processes purchase orders, requests for payments, travel vouchers, and journal vouchers in a timely manner; ensures all back up documentation is collected and accessible for both internal and audit purposes; clears procurement card transactions for select Sea Grant staff; ensures all receipts and explanation of charges are promptly collected and cleared before charges are swept.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of financial services, accounting, office, or related experience; strong analytical, problem solving, decision making, time management, organizational, record-keeping, and multi-tasking skills; ability to anticipate needs and execute follow-up; excellent interpersonal, verbal and written communication skills when communicating with external and internal colleagues; and ability to work on projects independently and as part of a team. PREFERRED: Bachelor’s degree in a financial related subject; experience in an academic setting and familiarity with NOAA and Sea Grant; and proficiency with MIT, NOAA, and other external financial systems, platforms, and working groups.

This is a one-year position which may be renewed based on mutual agreement and continuity of funding.