Financial Assistant - Hilton College of Global Hospitality Leadership

Provides support in a variety of clerical financial duties in accordance with standard procedures.

1. Performs one or more of the following duties depending on the area of assignment:
2. Enters financial data to maintain accurate balances on accounts in the university's Financial Reporting System (FRS) on state, state research, state service and local accounts.
3. Processes travel requests and vouchers for local and foreign travel for faculty, staff and students.
4. Maintains department financial files, such as postings to the computer and filing of financial account information.
5. Verifies and reconciles payroll (subject to MAPP policies on Cash Handling); monitors and distributes monthly and biweekly payroll.
6. Processes purchase vouchers, service center requisitions, and purchase requisitions.
7. Interacts with vendors regarding purchasing supplies and equipment needs for the department. Resolves problems related to purchases.
8. Maintains or assists in maintaining inventory of office supplies and equipment for the department.
9. Provides month end reports on active accounts to faculty and staff.
10. May perform cash management duties for the department, which includes receiving, recording and depositing cash within established procedures.
11. Performs other job-related duties as assigned.

Preferred qualifications:
• Experience with PeopleSoft Finance processing invoices/vouchers
• Experience with Hilton PEP system
• Experience with maintaining invoice tracking logs
• Experience with reconciling cost centers
• Front office experience

This position is for 30 hours per week.
Education will be considered in lieu of experience.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of six (6) months of directly job-related experience.