Financial Specialist II

Job Summary

This Financial Specialist II will process electronic and paper invoices, log checks, run daily reports while helping create supplier records and the ongoing maintenance of existing suppliers utilized by all campuses in the UW System. The supplier file, within Workday and ShopUW+ supplier modules, requires a high level of independent decision making to ensure all business rules are enforced. The supplier file requires adherence to a complex set of rules to ensure all necessary information is properly collected, verified, and entered for use in purchase order creation, vouchering, payment handling and routing. Accuracy and attention to detail are critical to this position to minimize risk and ensure data integrity. This position will be on site 5 days a week. This is a 2-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.

Key Job Responsibilities

• Reallocates expenses to appropriate funding strings
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Reviews transaction processing internal controls and recommends policies and procedures
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Creates general reporting for transactions
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Sorting, opening, and scanning of mail and processing of daily checks
• Audits or reconciles original purchase documents with payments