"Financial Associate"

Financial Associate

Company: Auburn University

Job Location: Auburn University, 36849-5207

Category: Business and Financial Services

Type: Full-Time

Requisition Number: S4986P

Home Org Name: Chemistry & Biochemistry

Division Name: College of Sciences & Math

Job Class Code: DE02AB

Appointment Status: Full-time

Limited Term: No

Job Summary

The Department of Chemistry and Biochemistry (DCB) at Auburn University is excited to recruit candidates for the role of Financial Associate. This position will help provide administrative and financial assistance to the department.

Essential Functions

• Prepare, examine, code, and process financial transactions both internal to Auburn University as well as from outside suppliers.
• Prepare requisition requests for purchases requiring a purchase order, monitor encumbrances, and submit purchase change orders as necessary.
• Process collection reports for outside payments and reimbursement of unallowed charges on purchasing card.
• Reconcile monthly purchasing card transactions for the department to ensure they comply with Auburn University, State, and Federal spending policies.
• Assist faculty, students, guests, and staff with travel and meal reimbursements.
• Coordinate with invited guests and their hosts to make lodging accommodations. Work with guests to ensure that correct documentation is provided to process reimbursements.
• Secure reservations and coordinate with venue managers and DCB Chair to support departmental events (e.g., faculty retreat, DCB Awards Banquet, etc.)
• Submit work orders for repairs in DCB buildings/spaces. Communicate with facilities and custodial providers to maintain appearance and function of these spaces.
• Assist faculty, staff, and students with the purchase of equipment and supplies.
• Assist faculty, staff, and students with key/card swipe access
• Train faculty, staff, and students to use the online purchasing platform, as well as process purchases assigned in the online platform.
• Other duties as assigned by the department accountant and Chair of the department.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I: High school diploma or equivalent with four years of experience in financial support services.

Level II: High school diploma or equivalent plus six years of experience in financial support services.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one-year relevant education per year of required experience.

Minimum Skills and Abilities

• Candidates must possess excellent written and interpersonal communication skills.
• Candidates must work well in a team setting.
• Candidates must be extremely organized and familiar with current office technology and programs
• Candidates must have strong attention to detail.

Desired Qualifications

Experience with Auburn University systems such as Banner and Tiger Buy.

Salary Range: $36,640 - $60,460

Job Category: Business/Accounting/Finance

City position is located in: Auburn

State position is located: Alabama

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