"Procurement Specialist 1"

Job Summary

Duties, in summary, include ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review many incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information.

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Responsibilities

1. Maintains and adds vendor profiles in accounting software as requested.
2. Reviewing and approving supplier set up in electronic payment request.
3. Review and approve vendor profiles in PaymentWorks software.
4. Work closely with tax services ensuring proper tax ID numbers, tax classifications and withholding for all University vendor profiles.
5. Review and reconcile yearly CP2100 audit for IRS TIN mismatches.
6. Work with Financial Services Technology Support on biannual accounting software upgrade testing.
7. Create Scholarship/Fellowship/Traineeship payment contracts.
8. Add and maintain banking information on vendor profiles.
9. Reconcile ACH failures through verifying and updating banking information on vendor profiles.
10. Work closely with Accounts Payable to ensure timely payments through accurate vendor set up and updates.
11. Adding and maintaining employee reimbursement profiles in Concur travel software.
12. Work with team on maintaining a general inbox answering vendor questions and requests.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Procurement Specialists, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

Special Instructions

Requisition Number: PRN44166B
Full Time or Part Time? Full Time
Work Schedule Summary: 8am-5pm, M-F, depending on departmental needs. Hybrid work schedule available.(This position has the ability to tele-work remotely for a portion of each week. An employee hired into this role will be responsible for providing space, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus Telecommuting Agreement while working remotely.)
Department: 00366 - Purchasing - Campus
Location: Campus
Pay Rate Range: $22.00/h
Close Date: 4/30/2026