"Financial Associate"

Financial Associate

Company: Auburn University

Job Location: Auburn University, 36849-5207

Category: Business and Financial Services

Type: Full-Time

Requisition Number: S4995P

Home Org Name: Ath Finance & Administration

Division Name: Director Intercollegiate Athletics

Job Class Code: DE02A

Appointment Status: Full-time

Part-time FTE: 1

Limited Term: No

Job Summary

Join Our Team as a Financial Associate!

Are you passionate about numbers, detail-oriented, and ready to make an impact? We're looking for a dynamic professional to provide essential financial and accounting support across assigned sports and departments in budget management, financial reporting, and audit/reconciliation processes. In this role, you'll help drive informed decision-making and ensure fiscal integrity while working in a collaborative and supportive environment.

Essential Functions

Accounts Payable

• Accurately process invoices that come into the Athletics department, promptly to ensure good relationships with all vendors and utilize independent judgement to approve invoices up to a $5,000 threshold, checking for accurate information and errors.
• Collects cash and credit card payments at football and Olympic sport recruiting events, assisting the recruits and guests on the process. Collects unused team travel money and p-card reimbursements in office.
• Assists units with researching transactions to ensure proper, consistent coding.

Purchasing Card Reconciliations and Approvals

• Prepares, examines, codes, and processes forms, vouchers, and reports for financial transactions.
• Works cooperatively with cardholders to upload receipts for purchasing card transactions and accurately code the charges to the appropriate FOAP.
• Serve as the Liaison with Campus and the assigned sports and departments to resolve any issues during the o Serves as the Liaison with Campus and the assigned sports and departments to resolve any issues during the Procure to Pay life cycle.
• Independently reviews and approves purchasing card reconciliations for assigned sports and departments to ensure the appropriate FOAP is used, and backup uploaded as well as verifying for tax and unallowable items.
• Procure to Pay life cycle and the purchasing card.

Professional Service Contracts

• Manages the Professional Service Contract process from start to finish by inputting the necessary information into TigerBuy to ensure the contract is issued and vendor can be paid. Serves as a facilitator and advises on questions between campus, athletics unit, and outside professionals.

Purchase Orders

• Assists athletic units with submitting their large purchase requests on SharePoint and ensures completed paperwork for purchases such as Sole Source, Vendor Vetting and Alabama Statement of Disclosure.
• Communicates with vendors and units to assist in completing vendor registration and Vendor Disclosure forms.
• Independently manages requisitions in TigerBuy to ensure purchase orders are issued and works cooperatively with PBS to resolve any questions/concerns regarding the purchase.

Team Travel Advances and Reconciliations

• Upload amounts in Dash system for assigned sports for team travel per diem and expenses following policy and procedures, ensuring all the information on the requests is correct.
• Ensures that sports have all the appropriate paperwork for both advances and reconciliations, i.e. request form, bus driver tip sheet, meal money form, and trip settlement.
• Collects unused money and completes reconciliation worksheet to ensure proper use of funds.

Other

• Provides guidance to units on university policies and procedures by advising others about development and implementation of new systems and workflow procedures. Maintains good relationships with athletics staff, central procurement and business services, and outside vendors.
• Assists in generating various transfers, vouchers, or corrections inside the accounting system.
• Researches transactions and analyzes any coding inaccuracies. Assists assigned sports and departments with recurring expenses to ensure accuracy during the budget process.
• Researches and communicates best practices within the procure to pay life cycle to other Business office members to ensure the most accurate and efficient processes are being utilized.
• May provide payment service training or assistance to assigned sports and departments.
• Assists with Access Control and account maintenance for the department and all of athletics building in accordance with IT and HR.
• Completes collection reports from various sources while maintain accurate documentation for all payments made into the department.
• May be required to work some event outside of normal business hours.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

• High school diploma or equivalent plus 4 years of experience OR
• Associate's degree plus 2 years of experience OR
• Bachelor's degree

Scope of Experience: Experience in financial support services

Minimum Skills and Abilities

• Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.

Desired Qualifications

• Experience with Jaggaer, Banner or working in a university setting is a plus.

Salary Range: $36,640 - $54,960

Job Category: Athletics Support

Working Hours if Non-Traditional: 7:45a - 4:45p, M-F, nights and weekends as needed

City position is located in: Auburn

State position is located: Alabama

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.

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