Financial Operations Specialist I

Financial Operations Specialist I

The Financial Operations Specialist plays a critical role in supporting the financial and budgetary functions of the organization. The position is responsible for assisting with financial planning, budgeting, reporting, and administrative tasks to ensure the efficient operation of the department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide support for the department director.
• Maintains and completes necessary budget paperwork such as contracts, requisitions, requests for checks, invoice approvals, encumbrances, budget amendments, etc.
• Prepare financial reports, summaries, and statements.
• Assist with accounts payable and receivable processes.
• Reconcile P-card statements, and prepare expense reports.
• Monitor expenditures and identify potential budgetary issues.
• Support budget variance analysis and reporting.
• Maintain accurate financial records and documentation.
• Update financial databases and spreadsheets.
• Assist in the development of annual budgets and financial forecasts.
• Ensure compliance with financial policies and procedures.
• Support month-end and year-end closing processes.
• Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress.
• Maintains master calendar.
• Assists with scheduling appointments and meetings, and answering the phone.
• Maintains office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies.
• Manage/distribute incoming mail and deliveries.
• Monitor/manage breakroom supplies. Ensure orderliness of the breakroom.
• Monitor/manage document delivery, pick up, and organization.
• Perform additional duties and tasks as assigned by management.
• Assist with special projects and initiatives.
• Adapt to evolving responsibilities in response to changing organizational needs.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications:

• Familiarity with generally accepted accounting principles.
• Experience working in a fast-paced office environment.
• Excellent and detail-oriented communication, arithmetic, and organizational skills.
• Proficient knowledge and use of Microsoft Word, Excel, Teams, PowerPoint, and Outlook.
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.

Education and Experience - Level I

Required: Must have at least 1+ years' experience in an office admin-type position or equivalent combination of education and demonstrated experience.

Preferred: Bachelor's degree in a business-related discipline