"Fiscal & Administrative Assistant in the College of Education"

Fiscal & Administrative Assistant in the College of Education

Working Title: Fiscal & Administrative Assistant in the College of Education

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Education

Department: 100048 - Education Programs

Pay Rate: Maximum Starting

Specify Range or Amount: $44,000

The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs.

Duties and Responsibilities:

• Maintains computerized accounting of CoE operating budgets.
• Reconciles budgets and provides monthly summary reports.
• Oversees purchasing (including via Virginia's eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed.
• Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean's and Associate Deans' Offices.
• Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed.
• Develops procedures to execute duties and responsibilities effectively and efficiently.
• Communicates effectively with campus partners within and beyond the department.
• Organizes and prioritizes work to meet established deadlines.
• Demonstrates a professional commitment to the College of Education's mission: to prepare educators and leaders to thrive in a complex global environment.
• Other duties as assigned.

Qualifications:

Required:

• Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with or ability to learn PeopleSoft's System Administration module.
• Excellent oral and written communication skills.
• Ability to organize and prioritize multiple tasks.
• Attention to detail and high level of accuracy.
• Ability to handle confidential information appropriately.

Additional Considerations:

• Experience working with PeopleSoft's Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly.
• Experience with Chrome River or a comparable expense management system is beneficial.

Beginning Review Date: 01/26/2026

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check.

To apply, please visit: https://jobs.jmu.edu/jobs/fiscal-administrative-assistant-in-the-college-of-education-harrisonburg-virginia-united-states

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