"Fiscal Administrator - Dean's Office AHP"

Job Details

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

Unit: College of Health Professions MBU

Department: Deans Office AHP

Duties & Responsibilities:

Summary:

The position provides oversight and support of the financial functions for the College of Health Professions (CHP) and is responsible for financial management of assigned departments. This includes developing financial policies and procedures, managing departmental accounting and financial reports, performing account reconciliation, and offering financial strategic planning to department chairs, faculty and staff. They are responsible for planning and effectively managing a budget comprising various funding sources including state education and general (E&G), grants, endowments, scholarships, FACR and other fund sources located across the University and MCV Foundation. They will ensure that all fiscal affairs are handled consistently in accordance with University, State, and Federal law, policy, and regulations. This position will work within the CHP Finance team under the direction of the Executive Director of Finance and Strategic Operations.

Core Responsibilities:

60% Fiscal Administration

• Provide day-to-day financial oversight and approved functions for assigned departments within the College including budget development and adjustments, monthly expense/revenue reconciliations, processing Banner transactions and supporting leadership with budget and strategic planning.
• Provide exceptional financial management of University and Foundation accounts, ensuring compliance with federal, state and industry financial policies.
• Support the Finance team with analysis, including but not limited to available fund reports, financial projections, restricted fund usage and other multiple source fund reports. Support ARMICS and Fixed Assets reviews within the College annually.
• Support assigned departments on all financial operations to include but not limited to departmental accounting, budget monitoring, financial reporting, and account reconciliation.
• Research discrepancies and evaluate financial performance data. Prepare reports and recommendations for Chairs and provide statistical or summary information as requested by Chairs or leadership.
• Supervise payroll activities and allocate financial resources appropriately including making salary adjustments as needed.
• Review Adjunct, hourly/student hires and support the summer salary process for faculty.
• Process and track manual check deposits and research payment delays and/or errors as needed during the reconciliation process.
• Communicate regularly and advise Chairs and the Executive Director on complex financial operations including forecasting and program development.
• Review departmental scholarship requests for accuracy and budget allowability before submission.
• Collaborate with Research Administrators regarding sponsored funds within the assigned department and their impact on the operational budget.
• Attend and participate in Finance team meetings, university-wide FA meetings and departmental meetings (as needed).

40% Procurement

• General oversight of all procurement activities within assigned departments. Provide FA-level support regarding purchases over $10k, events, contracts, independent contract agreements, international vendors and other procurement review.
• Supervise the processing of travel for the departments by faculty and staff. Review and approve travel authorizations and reimbursements for all faculty/staff within assigned departments while ensuring compliance with University and State guidelines.
• Review for accuracy and approve procurement orders as well as Purchasing card transactions for cardholders in a timely manner.
• Provide any additional guidance and support to assigned departments and finance team as it relates to procurement activities.

Qualifications:

Minimum Qualifications

• Bachelor’s degree and 2-4 years of relevant work experience, or equivalent combination of education, experience and training.
• Excellent attention to detail and ability to meet deadlines, multi-task and determine priorities.
• Excellent organizational and computer skills.
• Excellent analytical, independent critical thinking, strategic planning and problem-solving skills.
• Ability to work effectively without direct supervision and to make appropriate independent decisions.
• Excellent in the daily use of Microsoft Excel, Google suite and Zoom.
• Demonstrated ability to work independently and prioritize multiple complex tasks.
• Excellent verbal and written communication skills.
• Excellent customer service.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Experience with state/university or higher education settings.
• Working knowledge of State and University budget processes, federal and state compliance policies.
• Experience with sponsored programs rules and regulations.
• Experience using financial recordkeeping and/or procurement software systems such as Banner Finance or VCU Real Source.

Salary Range: $70,000 - $85,000

FLSA Exemption Status: Exempt

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

Contact Information: Contact Name: Christie Atkins Contact Email: cratkins@vcu.edu