Fiscal Analyst

Advertised Job Summary:

Where Financial Insight Powers Department Success
Are you detail-oriented, innovative, and driven to make an impact? Do you enjoy diving into data, building reports, and uncovering insights that drive decisions?

We’re looking for a Fiscal Analyst who is not just comfortable with numbers but confident using them to tell a story and drive decisions.

• Do you have experience creating and using dashboards to track, analyze, and present data?
• Are you confident interpreting data and communicating your findings clearly to departments and leadership?
• Are you highly proficient in Microsoft Excel, including advanced functions, data analysis, and reporting tools?
• Do you enjoy solving problems and identifying trends that improve processes and outcomes?

If you answered YES, we’d love for you to join our team.

In Enrollment Management Central Office, we provide exceptional service for Enrollment Management budget, finance, and HR needs to allow individual offices to thrive.

Enrollment Management Central Office (EMCO) operates as a shared service hub, supporting the business needs of the following areas:

• Undergraduate Admissions
• Enrollment Data Analytics
• Student Financial Aid & Scholarships
• New Student Orientation
• Registrar Services
• TRIO Programs
• Visitor Center

Together, we deliver the operational support that enables departments to focus on their core areas of expertise.

Job Related Minimum Required Education and Experience:

• Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications:

• Prior work experience, particularly in college or university business office settings, is preferred.
• Knowledge of University of South Carolina budgeting policies, procedures, financial systems.
• Proficiency in Microsoft Excel.

Knowledge/Skills/Abilities:

• Ability to analyze data, perform multiple tasks and solve complex financial problems.
• Ability to understand and comply with policies and procedures.
• Proficiency in Microsoft Excel.
• Considerable computer mastery with specific knowledge of other Microsoft Office products (Word, PowerPoint, Outlook, Teams) and Adobe Acrobat is essential.
• Comprehension of financial record keeping procedures, laws, regulations, and standards.
• Excellent communication, problem-solving skills, and a positive attitude.
• Ability to manage multiple priorities in a deadline-driven environment.
• Excellent written and verbal communication skills are required.
• Keen attention to detail and ability to maintain confidential information are required. Must be sensitive to the private nature of personnel and financial information.
• Demonstrate strong analytical skills, the capacity to learn web-based financial and HR systems, and the ability to correctly interpret USC policies and procedures.
• Ability to establish and sustain positive working relationships with staff, co-workers, and other internal constituents across campus.
• Ability to manage sensitive personnel and financial situations and information with confidentiality and discretion.
• Ability to effectively and appropriately manage time and prioritize tasks is required.
• Ability to manage multiple concurrent tasks of a varied nature.
• Must possess excellent organizational skills.
• Must be able to work independently with little direction as well as collaboratively within a team.

Job Duty:

Monitor budget activity for all seven departments within Enrollment Management, including all fund types. Develop and maintain cost center data dashboards. Create and maintain timely and accurate reports of all transactions within the general ledger and reconcile department funds monthly. Analyze revenue and expense transactions for appropriateness and compliance with state and university policy. Identify errors or unexpected activity. Notify Director if corrective action is needed. Determine best course of action for resolving errors in general ledger.

Essential Function: Yes
Percentage of Time: 35

Job Duty:

Analyze trends in spending and track monthly. Conduct in-depth financial analysis to provide insights for optimizing budgetary decisions. Create and distribute monthly, quarterly, and yearly reports and pull data for special projects for department heads and supervisors as requested. Maintain historical files of budget allocations for large expenditures such as New Student Orientation, Commencement, Open House, and Admitted Student Days.

Essential Function: Yes
Percentage of Time: 25

Job Duty:

Submit Journal Entries, Journal Vouchers, APEX (Expense Module Corrections), Payroll Corrections, etc. as needed on behalf of the departments within the division. Create invoices as needed. Track and process Internal Charges. Ensure all university and state policies are followed.

Essential Function: Yes
Percentage of Time: 15

Job Duty:

Provide support to EMCO Service Team for purchasing and travel functions within the unit of Enrollment Management by processing travel authorizations, reimbursements, contracts and simple procurements. Responsible for keeping deposit book for multiple division funds, submitting checks for deposit timely and accurately, and reconciling deposits as they hit the general ledger. Attend all trainings offered through other university departments such as Controller’s Office, Purchasing, Travel, Payroll.

Essential Function: No
Percentage of Time: 15

Job Duty:

Work with Directors as needed to assist with Fall and Spring unit reviews, as well as new fiscal year budget development. Create ad hoc reports as needed. Track Division’s grants and offer support with reporting and compliance. Other duties as assigned.

Essential Function: Yes
Percentage of Time: 10