Sourcing Specialist, Purchasing and Contract Services

Position Information

Position Title: Sourcing Specialist, Purchasing and Contract Services
Department: Purchasing and Contract Services
Posting Link: https://www.ubjobs.buffalo.edu/postings/62303
Job Type: Full-Time

Posting Detail Information

Position Summary

The Purchasing and Contract Services department at the University at Buffalo seeks a Sourcing Specialist to support and execute strategic sourcing initiatives in support of university-wide category strategies. The Sourcing Specialist partners closely with internal and external stakeholder to plan, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, developing sourcing documentation, and translating sourcing outcomes into contract, supplier, and system readiness within UBs Jaggaer Source-to-Pay environment. This role contributes directly to the advancement of strategic sourcing objectives by supporting supplier selection, pricing and contract structures, and post-award implementation activities, while ensuring compliance with all applicable Federal, State, SUNY, Research Foundation (RF), and University policies and regulations.

Key Accountabilities and Responsibilities

In this position, the Sourcing Specialist performs a variety of duties, including but not limited to:

• Execute strategic sourcing initiatives for assigned categories by supporting end-to-end sourcing activities, including opportunity assessment, market research, spend analysis, and sourcing event planning.
• Lead the preparation and administration of RFx events (RFI, RFQ, RFP, IFB) in Jaggaer, including development of solicitation documentation, coordination of supplier communications, management of timelines, and support of evaluation processes.
• Support supplier evaluation and selection by conducting pricing and cost analyses, documenting sourcing outcomes, and preparing award recommendations and negotiation materials for review by sourcing leadership.
• Perform category, market, and supplier research to assess supplier capabilities, market trends, and sourcing risks, and to inform sourcing approaches and supplier engagement strategies.
• Develop analytical summaries and insights to support category reviews, sourcing decisions, and leadership discussions.
• Support post-award implementation and sourcing enablement by coordinating contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer, and tracking sourcing outcomes and contract milestones.
• Collaborate with suppliers and internal stakeholders by serving as a point of contact for sourcing-related inquiries and partnering with Buyers, Sourcing Specialists, legal counsel, SUNY, and RF to support sourcing execution and compliance.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelors degree in Business, Supply Chain, or related field with 2 years procurement experience. A combination of education and experience will be considered.
• Strong communication, analytical, and stakeholder engagement skills.
• Proficiency in Microsoft Office and e-procurement systems.

Preferred Qualifications

• 2 or more years experience managing RFx processes and contract negotiations.
• Advanced degree in Business related Studies or certification (e.g., CPSM, CPPB, CPPO).
• Experience in higher education or NYS agency procurement.
• Familiarity with Jaggaer or similar source-to-pay platforms.
• Demonstrated success in strategic sourcing and category management.

Salary Range
$56,000 - $66,000