"Foundation Accounting Coordinator"

Foundation Accounting Coordinator

Employer: Metropolitan State University of Denver

Department: University Advancement Finance

Position Summary

The Accounting Coordinator (Coordinator) is an essential member of the MSU Denver Foundation team responsible for supporting the accounting and finance responsibilities of the organization. The Coordinator reports directly to the Senior Accountant, and assists in all aspects of accounting, fixed asset maintenance and campus-wide reporting, administrative and other support while maintaining a high level of professionalism in supporting team members, campus partners and vendors.

Essential Duties

Accounting (65%)

• Posts and reconciles all contribution revenue from the donor database into the Foundation's financial accounting system
• Initiates and assists in preparing and entering journal entries to record transactions
• Assists the Senior Accountant in preparing and reconciling general ledger accounts
• Assists the finance team in preparing documents for the annual audit
• Provides support with annual tax reporting of 1099s and W2G forms
• Coordinates and manages quarterly Enterprise Zone administration
• Assists with Colorado Rockies 50/50 Raffle administration, including quarterly reporting, 990 filing, and other accounting needs, as necessary
• Assists with accounts payable, remote deposits, and positive pay
• Checks bank accounts regularly for Automated Clearing House (ACH) transactions
• Participates in the development and implementation of new or revised accounting systems, procedures, and methods of operation
• Assists with special accounting and finance projects as needed

Other Support (35%)

• Monitors the Foundation email accounts and ensures that requests are completed, organized and/or assigned to others
• Coordinates and manages annual multi-state charitable registrations
• Assists in maintaining a comprehensive document of key university departments to provide regular FE and Raiser's Edge (RE) reporting
• Assists with grant coordination including acquiring signatures and final documents, as well as maintaining proper storage of documents/documentation
• Assists with UA procurement by creating Special Purchase Orders (SPOs) and Purchase Orders (POs)
• Assists with approvals and expense reporting for corporate purchasing cards
• Assists with monthly maintenance and report distributions out of RE and FE for university partners, including discretionary reports
• Collects and manages confidentiality agreements related to RE and FE systems
• Completes salary supplement request forms, data entry, and signature collection
• Provides backup support to the Finance team, particularly the Senior Accountant
• Supports the Foundation's records retention efforts; ensure that the Foundation complies with its Records Retention Policy
• Records storage and maintenance including physical files and data files within SharePoint and Drives
• Oversees the storage, updates and sharing of Foundation and UA forms/templates
• Assists with the documentation of standard operating procedures and process
• Performs other duties as assigned

Required Qualifications

• Bachelor's degree, or the equivalent combination of education and experience providing accounting and data coordination, reporting and support (one year of education is equal to two years of experience)
• Experience using accounting software
• CRM database experience
• Ability to work independently to solve complex problems and be a resource for colleagues in the department
• Excellent customer service, people and verbal and written communication skills
• Self-starter and solutions-oriented
• Attention to detail and good time management
• Strong skills in Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Experience working in collaboration with others

Preferred Qualifications

• Bachelor's degree in Business or Accounting
• Experience with Blackbaud software (Financial Edge, Raiser's Edge) or similar fundraising software
• Experience using Workday or similar financial and human capital management systems
• Experience working for an institution of higher education
• Must have a "hands on" approach to all tasks required to be completed

Schedule Information

Full-time, 40 hours per week
Not Exempt from Overtime
Hours: Monday - Friday 8:00 am - 5:00 pm
Evenings and Weekend Work: Rarely, as needed
Schedule: Hybrid schedule requiring in person work 2-3 days with the flexibility of some remote work opportunities (subject to supervisor approval)
Travel: Rarely

Salary for Announcement

The anticipated hiring range is $41,626 - $60,174.00
This position is paid monthly and is eligible for MSU Denver benefits.

Instructions to Apply

For full consideration, please submit the following documents:
Resume
Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
Professional references and their contact information will be requested from the finalist/s. At least one reference provided must be a supervisor (either current or former).
Official transcripts will be required of the candidate selected for hire.

Deadline
Applications accepted until position filled; priority given to applications received by Tuesday, December 16, 2025.

Closing Date
Open Until Filled