"GME Administrator- Plastic Surgery"

Position Summary

Under general supervision, coordinates the department's residency/fellowship training program in accordance with GME (Graduate Medical Education) policies. Follows and helps to improve plans and processes on a yearly cycle that support GME requirements to ensure compliance, including recruitment and onboarding of trainees, maintenance of medical education databases and completion of projects. Plans and coordinates educational and social events in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and trainees to ensure smooth communications and effective and efficient coordination of GME training programs.

Key responsibilities

• Coordinating activities for all department residents, fellows, visitors and associated personnel including but not limited to on-call scheduling, credentialing, visa applications, compliance, and on-boarding.
• Planning, preparing and organizing logistical and administrative requirements for events such as lunchtime learning seminars, department retreats, and seasonal employee outings.
• Working on various department projects including administrative and clinical 360 degree evaluations process, various team building activities and assisting onboarding and appropriate systems access for new hires, rotators, visitors and associated personnel.
• Maintaining and managing the Executive Director's outlook calendar and being responsible for scheduling and organizing department meetings, preparing agendas, preparing expense reports and taking meeting minutes (Clinical Operations, Culture Committee, Staff Meetings).
• Working very closely with Executive Director, Department Surgeon-in-Chief, Executive Assistant to the Department Surgeon-in-Chief and the leadership team.
• Answering, screening and routing calls and messages while providing standardized information within scope of knowledge and authority.
• Managing projects helping follow through of pre-determined project plans and organizing follow-up meetings to ensure deadlines are met and expectations are exceeded.
• Coordinating schedules with outside groups and facilities from the USA and throughout the world.
• Overseeing Department record keeping and general office requirements such as tracking employee certifications, physician licensing and re-credentialing, yearly reviews and milestones as well as overseeing office and technology supply par levels for general maintenance.
• Creating the weekly department newsletter and slideshow

Minimum qualifications

Education:

• Associate's degree required. Bachelor's degree preferred

Experience:

• 2 years of administrative experience. 1 year of experience with exposure to medical education preferred.
• Familiarity with the annual hospital and Graduate Medical Education recruitment and education cycle including training program(s)/hospital and regulatory requirements.
• Proficiency with medical education computer applications such as NRMP, ERAS and New Innovations.
• Fluency with Microsoft Office applications is required.
• Ability to work independently to anticipate program needs based on a yearly cycle.
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• Excellent organizational and planning skills with strong attention to details.
• Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.

Schedule: Monday - Friday, hybrid

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.