Governance Officer

### Job Description: ## **PRIMARY DETAIL** Base salary from $99,161 - $109,457 per annum plus 17% superannuation Parental leave cover - Full-time, fixed term contract until mid-May 2027 Based on site at Macquarie University, Wallumattagal Campus, North Ryde *Champion strong governance, support student matters, and ensure consistent, compliant practices* Are you passionate about governance, integrity, and well-managed student processes? Macquarie University is seeking a Governance Officer to join the Office of the Pro Vice-Chancellor (Dean of Students), supporting the consistent and compliant management of student matters across the University.  **This is a student-facing role requiring full-time, on-campus presence. It is a fixed term contract until mid-May 2027.** **About the Role** As the Governance Officer, you will provide practical advice, guidance, and implementation support to ensure student-related processes align with University policies, procedures, and governance frameworks. This is a highly collaborative role, working closely with staff, students, and key stakeholders to strengthen governance practices and support clear, consistent approaches to student matters. * Provide systems and governance advice, guidance, and support to PVC (DoS) staff managing student matters, ensuring alignment with University frameworks and reporting requirements * Manage and triage complaints, misconduct matters, and student enquiries, providing clear and timely guidance on relevant policies, procedures, and processes * Provide secretariat and administrative support, including coordinating meetings and preparing agendas, briefing materials, and documentation * Build and maintain effective relationships with students and key stakeholders, and contribute to the development of resources and support materials * Support governance and compliance activities, including student group governance, data collection, reporting, and adherence to relevant regulations, rules, and policies * Collate and analyse information, and prepare briefings and reports to inform decision-making **About Us** The Pro Vice-Chancellor (Dean of Students) sits within the broader student experience portfolio at Macquarie University, working to ensure students have the support, resources and governance structures they need to participate fully in university life. The team is committed to fostering an inclusive, engaged and well-supported student community, underpinned by strong governance principles and a genuine commitment to continuous improvement. **About You** You are a highly organised and collaborative professional with a strong understanding of governance, policy and administrative processes. You bring a genuine commitment to supporting students and are comfortable working across diverse stakeholder groups. You are proactive, detail-oriented and able to manage competing priorities within tight deadlines. **Selection Criteria:** * Degree or equivalent experience in governance, compliance, administration, or a related discipline * Demonstrated ability to interpret and apply policies, procedures, and governance frameworks * Experience managing or triaging complex matters, enquiries, or complaints * Strong communication skills, with the ability to provide clear and practical guidance * Ability to build and maintain effective relationships with a range of stakeholders * Strong organisational and analytical skills, including experience supporting reporting and decision-making **Additional Requirements:** * Current Working with Children Check and Criminal History Check (or willingness to obtain) * Flexibility to work outside standard hours to meet business needs **Please note that this role is an onsite campus-based role.** **How to Apply:** To be considered, please apply online with your CV and a cover letter outlining how your experience aligns with the selection criteria (above). **Applications Close:**19 May 2026 **We reserve the right to progress or decline an application prior to the application closing date.** **Why Join Us?** Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation over 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today. * We rank amongst the top employers in the Australian Workplace Employers Index. Explore the fantastic benefits available to you when you become part of the team at Macquarie University. * Flexible, hybrid work arrangements * 17% Superannuation * Subsidised onsite parking options * Extensive training and professional development programs * Onsite childcare facilities to support working parents * Onsite vacation care during school holidays * Discounted health insurance * Subsidised membership at our Sport & Aquatic Centre * Access to an Employee Assistance Program for free and confidential support * Convenient onsite GP, imaging, and physiotherapy clinics **Pre-Employment Checks** Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.  Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University. **A Place Where You Belong** At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework. **Flexible Work** At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.