Graduate Enrollment Coordinator

Graduate Enrollment Coordinator

Department: Division of Graduate Studies

Classification: Administrative Program Spec

Appointment Type and Duration: Regular, Ongoing

Salary: $22.84 - $34.70 per hour

FTE: 1.0

Review of Applications Begins

April 23, 2026; position open until filled.

Special Instructions to Applicants

1. A current Resume/CV.
2. Three (3) professional references with contact information. References will only be contacted once you are notified.

Motivated candidates will bring experience and innovative ideas regardless of meeting every preferred competency or qualification. Please apply if you meet some of the key qualifications and would enjoy working with the Division of Graduate Studies team to support graduate enrollment, student record management, and degree completion processes while reporting to the Assistant Vice Provost for Graduate Studies.

Department Summary

The Division of Graduate Studies serves as the institutional home for all graduate students and is the administrative office with ultimate responsibility for policy and procedures relevant to graduate education and graduate students. The Division of Graduate Studies provides cross-disciplinary experiences, funding, and professional development; advocates for graduate students; and partners with programs for student success. Its programs and services affect nearly 3,500 graduate students and more than 150 graduate degree programs. The Division's core purpose is to promote graduate education by fostering excellence, innovation, and inclusiveness across all graduate programs.

Position Summary

The Graduate Enrollment Coordinator helps manage key processes that support graduate students from enrollment through graduation. This role ensures students meet university requirements such as continuous enrollment and satisfactory academic progress, and helps coordinate graduation and degree completion processes.

The position manages a variety of student record and enrollment processes, including academic leave, reinstatement, withdrawals, and transfer of graduate credit. The role also supports doctoral students advancing to candidacy and manages graduate graduation processes, including the review and processing of theses and dissertations.

The Graduate Enrollment Coordinator provides information and guidance to students, faculty, staff, and the public about graduate registration, graduation procedures, and Division of Graduate Studies policies. The position also reviews student petitions and requests for policy exceptions and helps explain requirements and processes to departments and students.

This role maintains a strong understanding of graduate policies and procedures and applies them when reviewing student records and graduation requirements.

The Graduate Enrollment Coordinator reports to the Assistant Vice Provost for Graduate Studies.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

Professional Competencies

• Ability to work effectively within diverse teams, fostering collaborative and productive relationships to support problem-solving and positive workplace interactions.
• Ability to communicate professionally, clearly, and respectfully with individuals from a wide range of backgrounds, honoring and valuing diverse identities and perspectives.
• Ability to interpret and apply laws, regulations, policies, and procedures to complex and non-routine situations with accuracy and sound reasoning.
• Ability to independently prioritize, track, and execute required functions while managing multiple concurrent tasks in a detail-oriented and time-sensitive environment.
• Ability to assess complex and ambiguous situations, recognize nuance and gray areas, interpret and apply policy, and exercise sound, well-reasoned, and defensible judgment in decision-making.
• High level of proficiency with Microsoft Office Suite and related Microsoft systems.

Preferred Qualifications

• Bachelor's degree in a relevant field.
• Experience using Microsoft Excel to manage, analyze, and track individual-level data with accuracy and attention to detail.
• Experience working with university information systems such as Banner, Cognos, Slate, or comparable enterprise systems.
• Experience working within an institution of higher education.
• Experience supporting or working within graduate education programs or administration.