"Grant Administrator"

Brandeis University is delighted to announce a career opportunity for a Grant Administrator in the Office of Research Administration. If you are looking for an opportunity to work at a beautiful university campus with lots of perks including free parking and access to a top of the line athletic facility, look no further! At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances. If you hope to advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses. Our 403b retirement savings plan includes a generous match.

The Grant Administrator, DISC Post-Award is responsible for supporting the administration, management, and oversight of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers, institutes, and departments within the institution. As a member of a small team of other post-award grant accountants, this position contributes to the financial management and reporting requirements of awards from the receipt of the Notice of Award through closeout to ensure compliance with all sponsor requirements and all federal, state, and local regulations and university policies. The Grant Administrator will regularly liaise with other offices within the Office of Research Administration and throughout the university including Sponsored Programs Accounting, DISC Pre-Award, Pre-Award Services, Accounts Payable and school and departmental-level administrators, and will provide direct support to principle investigators and research staff in support of Brandeis’ core mission as a research institution.

Responsibilities:

• Tracks and develops required information for sponsored accounts including developing, updating, and revising budgets, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, processing carryforwards, reconciling accounts with Workday, and generating monthly reports for Principal Investigators and research groups.
• Monitors and tracks spending and burn rates on awards to avoid overspending and ensures that projects stay within budget and on time. Manages the allocation of funds and reviews expenditures activities for compliance with regulations of granting agencies and university policies from start to close. Supports database and system data accuracy. Work with personnel in Procurement, HR, payroll or other offices to correct errors or overages.
• Supports the payroll costing allocation process through its entire cycle, including the review and revision of coverage reports, as well as making payroll accounting adjustments when necessary.
• Works closely with the Sponsored Program Accounting Office to support financial reporting requirements, invoice documentation, and grant closeouts. Works closely with DISC Pre-Award and Pre-Award Services to prepare and review budgets for proposals and account setup, as needed.
• Collaborates with office and individuals across the university to ensure accurate grant management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements and university policies.
• Supports the work of the office through collaboration with team leaders and supports the training and onboarding of new staff, as required.
• All other duties, as assigned.

Education & Work Experience:

• Bachelor’s Degree required, additional certifications or advanced degrees encouraged
• 1-3+ years of related work experience.

Additional Requirements:

• Strong organizational and time-management skills, with a sensitivity to deadline-driven work and the ability to be self-motivated.
• Understanding of federal funding agencies, regulatory bodies, and regulatory requirements.
• A collaborative and inclusive professional style, relationship-oriented with a customer-service focus, demonstrating excellent organizational and communication skills (written, verbal, listening), ability to maintain discretion, confidentiality and professionalism with the highest level of personal integrity.
• Resonance with the mission and goals of the Office’s priorities.
• Proficiency in MSOffice applications, particularly MSAccess, MSWord, MSExcel (at least intermediate skills); Google suite, Box, and other collaborative tools, and possess the ability to manipulate and extract data and work from a variety of sources (databases, Word files, plain text files, PDF, email, etc.). Workday, FileMakerPro and/or BA Priority software experience a plus but not required.
• Familiarity with sponsored program accounting concepts, budgets, and business processes, as well as a basic understanding of how a university operates, including academic and administrative functions.
• Regular exposure to various principle investigators, including senior faculty and administrators; provides support to faculty, students, and staff of all levels. Liaison to outside agencies, sponsors, and other institutions.

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of the American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.