"Grant Program Manager"

Job Summary

The Grant Program Manager has primary responsibility for managing funds under the care of the Research Section including General Ledger, Sponsored Project, and Foundation funds. This position manages the daily operations of the research team to ensure funds are expended in alignment with departmental expectations for fiscally responsible practices and in compliance with any applicable sponsor and institutional policies. The Grant Program Manager manages labor distribution and effort certification. This position manages pre- and post-award activities for research conducted in Family and Community Medicine to ensure sponsor compliance and effective portfolio management. The Grant Program Manager conducts performance management activities with the research staff.

Responsibilities

The responsibilities include, but are not limited to:

Funds Management

Ensure fiscal responsibility and compliance as allowed based on source of funds; maintain up-to-date knowledge of Federal, State, private agency and institutional regulations and policies. Manage spending, tracking and reconciliation of expenditure including: managing procurement and contracting processes; reviewing expenditure; acting as Fiscal Authority as allowed; managing monthly reporting, transaction review; managing funds transfer, troubleshooting and correction of posted expenditure as needed.

Analyze and Prepare Budget Forecasts for Section & Projects

Communicate financial position and projection with PI/PD/FM managers with an emphasis on funding/project availability for employees, potential gaps in funding or need for additional employees to conduct the work of the Research Section. Manage fiscal budgeting for the Research Section; collaborate and advise with Family and Community Medicine leadership and Administrator to develop School of Medicine budget input; manage development of proposal and actual budgets for sponsored projects and Foundation gifts.

Labor Distribution/Effort Distribution

Manage labor schedules and distribution adjustments for all Research Section employees and any FM employees assigned to any sponsored project. As Departmental Effort Coordinator, lead biannual effort certification process. Maintain and advise PI/PD/DFCM Managers on employee FTE projections, with an emphasis on project management, staffing plans, and effort deficits.

Sponsored Projects Management

Pre-award: Manage proposal development process to ensure regulatory compliance including: advising faculty and staff on regulatory and policy requirements, potential problem points or barriers, and workflow/timeline; collaborating with internal and external partners, organizations and sponsors.

Award acceptance: Manage departmental award acceptance including: managing Just-in-Time or other responses to sponsor to facilitate award issuance; ensuring requirements are met to allow funding setup; advising PI/PD on terms & conditions, regulatory requirements and awarded budget impact.

Post-award: Manage sponsored project portfolio to ensure regulatory compliance including: reporting to internal and external PI/PD/sponsors; collaborating and advising PI/PD on forecasting, spending and budgeting to achieve project aims; managing contracts associated with projects to ensure collaborators are appropriately engaged; coordinating award extensions and closeout with PI, SPA, and sponsor.

Other Duties

Performs other related duties and special projects as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university combined with five years of relevant experience, preferably in a healthcare management and budget management capacity.

OR

Master's degree from an accredited college or university combined with three years of relevant experience, preferably in a healthcare management and budget management capacity.

Required Experience

Experience in grant writing and securing grant funding.

Knowledge, Skills, & Abilities

• Ability to maintain confidentiality
• Detail-oriented
• Excellent interpersonal, verbal, and written communication skills
• Proficient in Microsoft Office and other computer software/databases

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Band: 13

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 1/12/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.