Grant Senior Secretary

Job Details

San Marcos, TX

Texas State University

Grant Senior Secretary

Posting Number: 2026336

Location: San Marcos

Department: Student Support Services

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,554.00

Job Category: Non-Exempt

Required Qualifications:

• High school diploma or equivalency.
• Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
• Experience with budget management/reconciliations.
• Ability to develop and maintain accurate and comprehensive records and files.
• Effective writing and speaking skills.
• Experience with computer software (Microsoft suite) and database management platforms.

Preferred Qualifications:

• Bachelor’s degree.
• 1-2 years’ experience in complex secretarial or administrative work in a fast-paced environment.
• Experience working with federally funded programs or projects.
• Bilingual candidates with Spanish proficiency.
• Experience working with excel and or SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents.

Job Description:

This is a grant funded position; continuation of this position is contingent upon grant funding.

Reports to the Student Support Services (SSS) Traditional and STEM Director.

The Grant Senior Secretary performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.

May be required to work occasional nights and weekends. This position is in-person on the San Marcos campus.

Job Duties:

• Provide administrative support to program staff to include participant recruitment, selection, and service delivery.
• Assist Director with reconciliation of program budgets. Submit monthly budget reports.
• Maintain program files and review for completeness.
• Assist program staff with maintenance of program database.
• Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations.
• Perform other duties as assigned.

Additional Information to Applicants:

Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting.

Job Open Date: 02/23/2026

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:
Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

Quicklink: https://jobs.hr.txstate.edu/postings/56113

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/56113 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.