"GRANTS ACCOUNTING SPEC II"

Job Details

Posting Number: S14072P

Working Title: GRANTS ACCOUNTING SPEC II

Department: FD-SPA Post Award Accounting

About the University of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education. The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: 8:00am – 5:00pm Monday – Friday

Advertised Salary: Commensurate with Experience

Posting Date: 08/28/2025

Open until filled: Yes

Proposed Starting Date: 09/15/2025

Location of Vacancy: Athens Area

Classification Title: Accounting Technician III

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: Associate’s degree or equivalent and 5 years of related experience

Position Summary:

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors’ contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. The workload for this position includes our more complicated sponsors. This position has consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage a more complex desk comprised of our mid-level sponsors with the guidance of a mentor. Awarders will process a medium load of the least complex letter of credits. Invoicers will process sub award payments requests. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor or train others.

Knowledge, Skills, Abilities and/or Competencies:

Ability to create and utilize complicated spreadsheets. Possess knowledge of accounting principles. Ability to communicate effectively and in a timely manner when assisting departmental contacts.

Physical Demands: Sitting for long periods of time

Is driving a responsibility of this position?: No

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card?: No

Is having a P-Card an essential function of this position?: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access: Yes

Duties/Responsibilities:

• Prepare and submit final invoices and financial reports as required under the terms of the contract, grant, or agreement on sponsored projects. Finals should be accurate, complete, and submitted within the deadline requirements. Deadlines should be strictly adhered to. Direct contact with the agency and UGA departmental financial representatives. (30% of time)
• Prepare and submit invoices on certain sponsored projects. Knowledge of accounting principles necessary to properly prepare the invoices in accordance with sponsoring agency’s requirements. Invoices will be consistently prepared, accurate, and submitted in a timely manner. Deadlines should be strictly adhered to. Monitor the resulting A/R: follow up on payments and any other resulting issues. Direct contact with the agency and UGA departmental financial representatives. (30% of time)
• Prepare and submit financial reports in a timely manner on sponsored projects; knowledge of accounting principles necessary to properly prepare the reports in accordance with sponsoring agency’s requirements. Reports will be consistently prepared and submitted in a timely manner. Deadlines should be strictly adhered to. (15% of time)
• Perform various other functions such as periodic review of sponsored projects, processing journals, processing refund check requests, assisting with audit requests and such other duties as assigned as necessary in a timely, accurate and professional manner. (15% of time)
• Serve as a liaison with certain academic departments, effectively communicating contract and grant requirements as necessary, responding to department contact questions, and attaining assistance from the department contacts as needed. The ability to communicate effectively and in a timely manner when assisting departmental contacts with sponsored project issues. (10% of time)

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Brad Langford Recruitment Contact Email: langford@uga.edu