"HRIS Coordinator (Hybrid)"

HRIS Coordinator (Hybrid)

Company:
University of the District of Columbia

Job Location:
Washington, 20008

Category:
Human Resources

Type:
Full-Time

Number of Vacancies: 1

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/6

Salary Range: $70,983-$76,117

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

The HRIS/Payroll Specialist is responsible for ensuring accurate and timely payroll processing while maintaining and supporting the Human Resources Information System (HRIS) with processing personnel actions. This role serves as the bridge between Payroll and HR ensuring data accuracy, compliance, and efficient use of HR systems. This position ensures the integrity and effectiveness of PeopleSoft HRIS and Payroll systems, oversees complex personnel transactions, and enhance data accuracy, compliance, and service delivery.

Drawing on an in-depth understanding of University policies, governmental regulations, and human capital practices, the incumbent analyzes and interprets information across benefits, employment, compensation, and talent management domains to develop sound, data-driven recommendations. The HRIS/Payroll Analyst also acts as a key liaison with internal and external partners-including IT, Finance, and external agencies-to coordinate system updates, reporting, and compliance efforts.

This role requires exceptional analytical and quantitative ability, the capacity to manage multiple priorities in a fast-paced environment, and the interpersonal skill to communicate complex technical and policy information with clarity and professionalism. Through technical expertise, strategic insight, and collaboration, the HRIS/Payroll Analyst supports the University's mission by ensuring HR data integrity, operational excellence, and system optimization across all facets of the employee life cycle.

Essential Duties and Responsibilities

HRIS/Payroll Processing and Job Data Oversight - 40%

• Maintain employee data within the HRIS, ensuring accuracy and data integrity. Enter and verify employee life-cycle transactions such as hires, promotions, transfers, and terminations Provides expert-level support for payroll processing and job data management, ensuring timely and accurate employee compensation. Assist with the validation of the payroll registers, and job data changes for compliance with collective bargaining agreements, FLSA, and institutional policy.

Data Input, Reporting & Analytics - 45%

• Process and maintain all personnel actions in the HRIS (e.g., new hires, terminations, promotions, transfers, salary adjustments, leaves of absence). Assist with academic appointment and tenure tracking. Complete employment verification requests in compliance with company policy and data privacy laws. Conduct audits and reconciliations to confirm accuracy of payment data in the HRIS and payroll systems Verify the completeness and accuracy of all HR transactions and maintain proper documentation. Prepare documentation and system inputs required to generate missing payments or retroactive payments for employees Work with the Human Resources team on financial audit, performance oversight hearing Report and IPEDS.

Customer Service, Communication & Troubleshooting - 15%

• Provides responsive, customer-focused support to internal stakeholders across the University. Identifies and resolves HRIS and payroll-related issues promptly, ensuring clear communication and minimal disruption. Translates complex technical information into accessible, actionable guidance for employees and managers. Builds trust through proactive communication, professionalism, and consistent follow-through. Partners with campus departments to anticipate needs, improve processes, and promote effective system use.

Minimum Job Requirements

• Bachelor's degree in computer science preferred or equivalent work experience.
• At least two years related experience required.

Core Competencies

1. Demonstrated analytical ability to critically review, assess and analyze policies and practices to develop and deliver sound recommendations.
2. Extensive knowledge of the PeopleSoft HRIS and Payroll systems or other Oracle systems and experience in HRMS/HRIS implementation, interfaces and updates.
3. Knowledge of personnel policy and procedures that impact major components of compensation, benefits and personnel actions to advise management, and analyze complex, HRIS-related problems.
4. Knowledge of, and skill in applying, an extensive body of human resources rules, procedures, and operations in an automated system sufficient to process a variety of unique and routine personnel actions, such as various special appointments, special employment programs, process and track special pay treatments, transfers and changes in assignments, etc.
5. Ability to multi-task and be proactive in a fast-paced environment, effectively prioritizing multiple requests with ongoing day-to-day duties.
6. Effective organizational and interpersonal skills including effective verbal and written communication; ability to communicate complex information in a simplistic manner to ensure understanding.
7. Strong analytical and quantitative abilities.
8. Proficient in a variety of software programs to include Microsoft Office Suite.

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