"Human Resources Consultant 1"

Position Summary

Big Bend Community College (BBCC), a rural college serving vibrant, culturally rich communities in the Columbia Basin of Central Washington invites applications for a Human Resource Consultant 1 – Payroll & Time and Labor in the college's Human Resources Department.

Under general supervision this position is responsible for administering and coordinating payroll and time and labor functions for the college, while also assisting with a variety of human resources tasks. The role oversees end-to-end payroll processing, including data entry, reconciliations, vendor payments, quarterly and annual reporting, and compliance with state and federal requirements. In addition, the position supports HR operations such as onboarding, orientation, records management, employment verifications, and employee support services. This position serves as a key resource for payroll and HR procedures, provides consultation to employees and supervisors, and collaborates with HR, the Business Office, and state agencies to ensure efficient operations and compliance with applicable laws, policies, and collective bargaining agreements.

BBCC’s organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees. We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.

Vision:

To become our communities’ first choice to dream, learn, and succeed.

Mission

• Serve as a Bridge
• Stand as a Leader
• Support for Success

Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.

Guiding Principles

• Honor our Role as a Hispanic-Serving Institution
• Advocate for Equity, Inclusion, & Diversity
• Embrace our Workplace Norms
• Innovate Proactively
• Model Integrity
• Educate All

If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by October 21, 2025. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.

ESSENTIAL JOB DUTIES:

Payroll & Time Administration (40%)

• Coordinates and processes semi-monthly payroll and time and labor ensuring accuracy of employee pay, leave, and deductions.
• Reviews and reconciles payroll entries and reports to identify discrepancies; advises management on corrections and process improvements.
• Prepares and processes adjustments such as overpayments, check cancellations, and garnishments; ensures compliance with IRS and state regulations.
• Maintains and distributes the payroll calendar; facilitates payroll orientation sessions for new staff.
• Provides professional consultation to employees and supervisors on complex payroll issues such as out-of-state taxation, student FICA exemptions, and sick leave buyouts.

Records, Compliance, & Reporting (25%)

• Prepares and files quarterly and annual reports (941-tax report, L&I, PFML, W-2s, vendor payments) ensuring compliance with state and federal requirements.
• Conducts reconciliations of payroll and benefits records (e.g., DRS, HCA, vendor deductions); investigates variances and works with external agencies to resolve discrepancies.
• Maintains organized, confidential payroll and HR files; oversees filing, archiving, and purging of records according to retention schedules.
• Monitors and implements regulatory changes affecting payroll and HR; consults with leadership to ensure timely updates to procedures.

Human Resources Support & Employee Services (20%)

• Prepares HR-related documents such as 1050 part-time hourly appointment and end-of-appointment letters, faculty workload assignments, and service year awards.
• Supports onboarding processes by setting up direct deposit, deductions, and payroll files for new employees.
• Serves as backup for recruiting activities, assisting with posting jobs, reviewing applications, and coordinating interviews as needed.
• Responds to employee inquiries and provides consultation on payroll schedules, deductions, employment verifications, unemployment claims, and PSLF forms.
• Coordinates distribution of annual compliance communications (Drug-Free Workplace, Whistleblower) and maintains employee lists and reports.

Program Development, Training, & Special Projects (10%)

• Analyzes payroll and HR processes to identify areas for improvement and recommends solutions.
• Develops and delivers training sessions for staff and supervisors on payroll procedures, timesheet expectations, and HR requirements.
• Prepares special reports and conducts projects involving data analysis, compliance review, or process development at the request of HR leadership.

Office Administration & Collaboration (5%)

• Orders supplies and reconciles departmental expenditures for HR and Payroll; prepares monthly expenditure reports.
• Serves as backup and resource to other HR staff in payroll and timekeeping functions, providing guidance and training where needed.
• Collaborates with the HR and Business Offices to maintain consistent, equitable, and compliant practices across payroll and HR operations.

OTHER WORK ACTIVITIES:

• Maintain professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.
• Ensure no injuries to self or others by following safe work practices and policies. This includes, but is not limited to security and safety, understanding of Safety Data Sheets (SDS), equipment, fire, disaster, safe lifting, and body mechanics.
• Ensure compliance with college policies and procedures and state and federal regulations.
• Conduct self in a professional manner and ensures the interaction with team members and other support groups is conducted in a courteous and efficient manner conducive to the college’s values.
• Perform related duties and responsibilities as may be required.

Minimum & Desirable Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge

• Payroll practices and procedures, including time and labor.
• Federal and state payroll laws and regulations.
• HR systems, payroll software, and reporting tools.
• Employee records and confidentiality standards.
• General HR practices and compliance requirements.

Skills

• Accurate payroll processing and reconciliation.
• Using HRIS and payroll systems effectively.
• Data review and problem-solving.
• Clear written and verbal communication.
• Organizing and prioritizing tasks to meet deadlines.
• Providing helpful customer service to employees and supervisors.

Abilities

• Apply payroll laws, policies, and procedures correctly.
• Maintain confidentiality of sensitive information.
• Resolve payroll and HR issues with attention to detail.
• Work independently and as part of a team.
• Adapt to changes in systems, policies, or regulations.

MINIMUM AND DESIRED QUALIFICATIONS:

Required:

• Bachelor’s degree; OR
• Associate degree and two years of related experience; OR
• Four years of progressively responsible related experience.

Desired:

• Bachelor’s degree in business, accounting, human resources, finance, or a related field.
• Experience processing payroll in a higher education or public sector environment.
• Experience with HRIS or payroll systems (e.g., PeopleSoft, or similar).
• Knowledge of state and federal payroll regulations, wage and hour laws, and collective bargaining agreements.
• Strong attention to detail with the ability to analyze data and resolve discrepancies.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Excellent customer service and communication skills in providing consultation to employees and supervisors.
• Experience working both independently and collaboratively in a team-oriented environment.

Application Instructions

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by October 21, 2025. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.

To qualify for consideration, applicants must meet required qualifications and submit a complete application packet, which includes the following:

1. BBCC Online application.
2. Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.*
3. Comprehensive resume or CV.*
4. Response(s) to the questions found in the Supplemental Questions Tab above.* Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting.
5. Unofficial transcripts documenting undergraduate and graduate course work and degrees. Official transcripts required upon employment.*

NOTE: You must complete the online application in full and respond to the required supplemental questions. Failure to provide this information or responses of "See Resume" may eliminate you from consideration for this position. The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process. These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc.

BBCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the College's discretion.

This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.

If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contact NEOGOV Customer Service at 1-855-524-5627.

CONDITIONS OF EMPLOYMENT:

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete the questions.

Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform the position.

An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Official transcripts must be provided to the college upon hire.