"Human Resources Administrator (Hybrid Opportunity)"

Position Summary

The Department of Biology at Stanford University is seeking a Human Resources Administrator to join our collaborative and mission-driven team. Reporting to the Human Resources Partner, this role plays a key part in supporting HR operations, from recruitment and onboarding to timecard administration and process improvement. The ideal candidate brings a positive, solutions-oriented approach, strong judgment, excellent communication skills, and keen attention to detail. This position requires a passion for learning new HR policies, systems, and procedures, and the ability to translate that knowledge into smooth, effective processes that support faculty, staff, and students. If you thrive in a team environment and enjoy making a tangible impact on an academic community, this role is an excellent fit.

This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

• Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
• Disability and Leaves / Workers’ Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
• Maintain personnel and human resources-related files.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
• * Other duties may also be assigned.

MINIMUM REQUIREMENTS:

EDUCATION AND EXPERIENCE:

Associate Degree or combination of education and relevant experience.

0-2 years of administrative or customer support services experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Behavioral competencies: Refer to competencies for HR Support.
• Technical competencies:
  • Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion

In addition, preferred requirements include:

• Experience with HR systems (e.g, Oracle, or Stanford-specific tools, PeopleSoft, ePOM).
• Knowledge of recruitment, onboarding, and employee lifecycle processes.
• Familiarity with employment laws, HR best practices, and compliance requirements.
• Proven ability to handle confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to work effectively across diverse teams.
• Experience supporting faculty, staff, or student employees in an academic environment.
• Background in process improvement, workflow optimization, or HR reporting is a plus.

WORKING CONDITIONS:

• Travel on campus to schools/units, out of town.

The expected pay range for this position is $28.65 - $36.40 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Department Description: The Department of Biology at Stanford University is a leader in life sciences research and education. Our community is devoted to discovering fundamental knowledge of the living world: from the behavior of single molecules to dynamics of cells, organisms, populations, and interactions of biological systems with our planet. We are dedicated to developing innovative training experiences for the next generation of biologists, and to building an inclusive learning environment that unites scientists from diverse disciplines and life experiences to creatively address critical questions for today’s world. Learn more at https://biology.stanford.edu