"Intramural Sports Coordinator"

Intramural Sports Coordinator

Company: Villanova University

Job Location: Villanova, 19085

Category: Athletics - Recreation Services

Type: Full-Time

Posting Number: 20260029S

Location: Villanova, PA

Work Schedule: full-time/12-months

Department: 775-Athl - Intramurals

Position Summary

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Intramural Sports Coordinator supports Athletics leadership by coordinating the planning, delivery, and day-to-day operations of Villanova's intramural sports program across all Villanova campuses, including Cabrini. The Coordinator fosters a fun, inclusive, and safe environment for students to participate in leagues, tournaments, and one-day events while supporting the coordination and development of a large student workforce.

This position works closely with professional staff and more than 75 student employees to enhance program quality, diversify sport offerings, and deliver a positive experience for over 3,600 participants annually.

Titles of Positions Supervised:

• Student Scorekeepers
• Student Officials
• Student Intramural Supervisors
• Student Intramural Commissioners

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

Program Operations & Risk Management

• Coordinate the planning, scheduling, and administration of intramural leagues, tournaments, and one-day events across all Villanova campuses, including Cabrini.
• Facilitate sport-specific captain and staff meetings.
• Ensure fair application of intramural rules and policies while delivering excellent customer service.
• Assist in the development, implementation, and enforcement of intramural policies and procedures.
• Maintain inventory of intramural equipment and ensure equipment readiness and safety.
• Perform monthly AED maintenance checks and support emergency preparedness.
• Report facility, custodial, and safety issues to appropriate personnel.
• Maintain participation records, operations manuals, rules, and end-of-year reports.
• Support fiscally responsible operations.

Student Workforce Coordination

• Coordinate the hiring, onboarding, scheduling, training, and ongoing support of 75-100 student employees across all Villanova campuses, including Cabrini.
• Provide day-to-day supervision, guidance, and performance feedback to student staff during intramural leagues, tournaments, and special events.
• Develop and facilitate student employee training programs focused on emergency response, customer service, sport rules, and University and departmental policies.
• Support leadership development for student Supervisors and Commissioners.
• Oversee student payroll coordination and ensure accurate timekeeping.
• Track certifications, permissions, role changes, and employment status for intramural student employees.

Community Engagement

• Support outreach, communication, and engagement initiatives to promote participation in intramural sports.
• Assist with engagement efforts designed to enhance the intramural experience and increase involvement across all Villanova campuses, including Cabrini.

Other - Perform other duties and assist with projects as assigned.

Minimum Qualifications

Formal Education

• Bachelor's degree in Recreation Management, Sports Management, Physical Education, or a related field.
• Current certification in First Aid, CPR, and AED, or ability to obtain within a specified period after hire.

Work Experience

• 0-2 years of experience in organized sports, intramural, recreation, athletics, or a related field.
• Relevant student employment, internships, or graduate assistantships in intramural sports, campus recreation, or athletics may be counted toward experience.
• Experience working in a student-facing, participant-facing, or event-based recreation or sports environment.

Work Skills

• Strong organizational, interpersonal, and communication skills.
• Ability to manage multiple activities in a fast-paced, event-driven environment.
• Ability to work effectively with student staff, participants, and campus partners.

Specific Job Knowledge

• Basic understanding of risk management and safety practices in recreational or intramural sports.
• Familiarity with the basic rules of a variety of sports.

Equipment Knowledge

• Proficiency with Microsoft Office or similar computer applications.

Other:

• Evening, weekend, and early-morning hours are required to support intramural leagues, tournaments, and special events.

Preferred Qualifications

Formal Education

• Master's degree in a related field.

Work Experience

• Experience coordinating or supporting intramural, club, or recreational sport leagues or tournaments.
• Experience scheduling, training, or supporting student employees, officials, or similar part-time staff.
• Experience working in multi-site or high-volume recreation or athletics programs.
• Experience supporting risk management, safety protocols, or emergency response in a recreation or athletics environment.
• Experience with intramural or sports equipment, including scoreboards, goals, and timing systems.
• Previous officiating, refereeing, or competitive sports leadership experience.

Specific Job Knowledge

• Working knowledge of intramural sport rules and officiating standards.
• Familiarity with recreation management systems (e.g., DSE, Fusion, Sub It Up).

Other

• Engagement with NIRSA or similar professional organizations.

Physical Requirements and/or Unusual Work Hours

Working Conditions/Environment:

a.) Tools, machinery and equipment used:

• Sporting and recreation equipment such as balls, nets, goals, scoreboards, timing systems, and game-day supplies.

b.) Environmental conditions:

• Work is performed in indoor and outdoor recreation and athletic facilities, including gyms, courts, fields, and event spaces.
• May include exposure to noise, crowds, varying lighting, and weather conditions during games and events.

Physical requirements:

• Requires the ability to walk, stand, lift up to approximately 45 pounds, and move equipment throughout recreation facilities, perform game-day and facility checks, and use standard office and event-related equipment.

Special Message to Applicants

This position will be available starting June 2026.

Closing Date (11:59pm ET) 03/13/2026

Salary Posting Information

This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

Salary Grade 12