"IT Contract & Budget Specialist"

Job Details

Job Title

IT Contract & Budget Specialist

Department

IT Business Services

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$64,000

Position Salary Maximum

$74,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2025-11-03

Job Description Summary

Under general direction, assist with organizational/divisional contract license procurement/distribution and software risk reviews. Communicate and train users on best practices on software topics for procurement, contracting and asset management. Assist with the coordination and management of IT Budget and financial processes.

This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Job Description

Job Duties:

• Assist with the execution of software agreements, license quotes and purchases. Including review of contracts and SLAs in conjunction with University procurement policies and state guidelines
• Assist with the monitoring of software and license allocations against contracted levels and proactively address gaps
• Assist with the management of the Software and Cloud Services Risk Review process for Conditional Use Applications.
• Maintain database of products and assist with the documentation of actual costs vs. forecasting annual costs to support accurate financial analysis.
• Assist with for the adherence to accessibility requirements set forth in Miami's Accessible Technology Policy.
• Lead the design, implementation and regular updates of a university-wide Software Asset Management awareness program to educate university to SAM principles, including software compliance activities including licensing audits as needed for contact adherence.
• Assist with the maintenance and coordination of IT resources and expenses, E&G, Designated and Gift Funds, for accuracy and completeness.
• Perform functions in support of the annual and multi-year budget processes and planning including routine and ad-hoc reports
• Monitor and coordinate various activities including but not limited to preparing funding transfers, departmental chargebacks, capital asset inventory and prepaid expenses.
• Actively promote a customer-oriented approach throughout IT Services.
• Participate in professional development activities and cross-functional projects
• Perform other duties as required or assigned

Minimum Qualifications:

• Associates degree in business, accounting or related field, earned by date of hire AND 1+ year experience with monitoring, tracking and interpreting financial data.
• OR 3+ years’ experience with monitoring, tracking and interpreting financial data.

Preferred Qualifications:

• Bachelor’s degree in business, accounting or related field, earned by date of hire.
• 3+ years’ experience with IT contract administration, purchasing and procurement in a higher education environment.
• 3+ years’ experience with financial responsibilities, budgeting and planning.

Required Knowledge, Skills, and Abilities:

• Strong computer skills using programs such as Excel, Word, Access and PowerPoint.
• Strong analytical and financial planning skills
• General knowledge of accounting practices
• Strong verbal and written communication skills
• Strong organizational skills
• Demonstrated ability to create and contribute to an inclusive work environment

Preferred Knowledge, Skills, and Abilities:

Software and/or vendor management certifications such as:

• Certified Software Manager certification
• Advanced Software Manager certification
• Certified Technology Procurement Expert
• CertifiedRegulatory Vendor Manager Program (CRVMP)

This position is available to persons who are currently authorized to work in the United States on a full-time and indefinite basis. (Persons authorized to work on such a basis include US citizens, lawful permanent residents (“green card” holders), asylees, refugees, and temporary residents under IRCA.

Additional Position Information (if applicable)

Required Application Documents

Resume

Cover Letter

Special Instructions (if applicable)

N/A

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work

For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.